[Hiring] Real Estate Transaction Coordinator @Boomering Inc

Role Description

If you know real estate CRMs inside out, thrive in a fast-moving environment, and take pride in keeping everything organised and on time — this role is for you.

We’re placing a Real Estate Virtual Assistant for a growing US-based real estate AI company. You'll own CRM accuracy, lead organisation, pipeline updates, transaction coordination support, and day-to-day operations for real estate agents and investor clients — keeping the pipeline moving and nothing falling through the cracks. You’ll work directly with the team via Slack and be the person everyone relies on to get things done accurately and on time.

This is a stable, full-time permanent role with a team that values reliability, attention to detail, and someone who can follow a process and own their workload.

Responsibilities

• Manage CRM records — update contacts, tag and segment leads, track pipeline status
• Track tasks and reminders, manage follow-ups for agents and investor clients
• Assist with transaction coordination and admin support
• Prepare basic reports and monitor communication channels
• Support listing and admin workflows, document organisation, and email follow-ups
• Coordinate appointments and handle internal team updates via Slack
• Ensure client requests are completed accurately and on time

Qualifications

• 2+ years of direct US real estate virtual assistant or transaction coordination experience. Applications without US real estate experience will not be considered.
• Hands-on ownership of a real estate CRM including lead tagging, pipeline management, follow-up task creation, status updates, and reporting. Experience with Follow Up Boss, GoHighLevel, Lofty/Chime, KVCore, HubSpot, or similar.
• Excellent written and spoken English — you communicate directly with agents and clients
• Strong attention to detail and data entry accuracy
• Ability to follow SOPs and work independently without constant supervision
• Comfortable with Google Workspace, spreadsheets, Slack/Teams, email, and calendar tools
• Reliable internet, stable equipment, and a quiet dedicated workspace
• Available to work US business hours — 8:00 PM to 5:00 AM PHT, Monday to Friday

Preferred Qualifications

• Experience in transaction coordination, listing coordination, or brokerage admin
• Experience working with MLS systems and real estate listing processes
• Background supporting real estate investors, TC companies, or acquisitions/dispositions
• Airtable experience
• OpenPhone or similar VoIP platform experience
• Canva familiarity for basic social media or admin tasks
• Comfort using AI tools for admin efficiency
• Mortgage, title, or property management support background

Benefits

• Genuinely caring Leadership Team
• Competitive salary package
• Company-provided full set-up for desktop/laptop with a back-up internet
• HMO on the first day of hire
• 15 Vacation Leaves and 5 Sick Leaves
• Annual Performance Reviews
• Unlimited Employee Referral Incentives
• Employee Loan Facilities
• Social Clubs and Interest Workshops
• Company events where you get a chance to win amazing prizes and be rewarded for your outstanding performance.
• Statutory Benefits: Maternity, Paternity, and Solo Parent Leaves, Magna Carta for Women, Retirement Benefits, OT, and Premium Pays