[Hiring] Real Estate Transaction Coordinator @20four7VA

Role Description

20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia. The client is seeking a highly detail-oriented and proactive Virtual Assistant to support residential real estate transactions from contract to close, with a primary focus on Colorado-based transactions. This role is ideal for someone who thrives in a fast-paced environment, takes ownership of processes, and demonstrates strong problem-solving abilities. The ideal candidate will ensure all transaction steps are executed accurately, on time, and in full compliance with brokerage and state requirements.

Scope of Services

• MLS & Listing Management
  • Input and manage property listings across multiple MLS platforms
  • Ensure all listing data is accurate, complete, and updated in real time
  • Manage status updates including active, pending, and sold
• Transaction Management & Compliance
  • Submit and manage transaction files within brokerage systems
  • Maintain complete, organized, and audit-ready documentation
  • Ensure compliance with real estate regulations and brokerage standards
  • Monitor all required documents and signatures throughout the transaction lifecycle
• Contract-to-Close Coordination
  • Track and manage all contract deadlines and key milestones
  • Coordinate inspections, appraisals, walk-throughs, and closings
  • Communicate with agents, lenders, title companies, and clients
  • Proactively identify and resolve issues that may delay closing
• Document & File Management
  • Organize and maintain all transaction-related documents
  • Review title commitments for accuracy and potential issues
  • Track invoices, receipts, and repair-related documentation
  • Ensure all files are complete prior to closing
• Advanced Transaction Support (As Needed)
  • Assist with specialized processes such as septic transfers and solar transfers
  • Support drafting of repair requests, inspection objections, and resolutions
  • Provide additional transaction support based on client needs

Qualifications

• 3+ years of experience in real estate transaction coordination or similar role
• Experience with U.S. real estate transactions required (Colorado preferred)
• Strong understanding of contracts, timelines, and compliance requirements
• Experience working with MLS systems and transaction management platforms
• Exceptional attention to detail and organizational skills
• Ability to manage multiple transactions simultaneously
• Strong communication and problem-solving abilities
• Proactive, self-motivated, and able to work independently

Requirements

• MLS Systems: REcolorado, IRES, PPAR, Summit, Grand Junction, Pueblo (or similar)
• Transaction Management: SkySlope, KW Command, Compass, BrokerSumo, RealSmart Agent
• Communication: Gmail, phone systems, or CRM communication tools
• File Management: Google Drive, Dropbox, or similar
• Tracking: Google Sheets / Excel

Work Schedule

• Contracted Hours per Week: 40 Hours
• Scheduled Working Days: Monday through Friday
• Daily Working Time: 8 AM to 5 PM MST

Terms of Engagement

• Contractors will operate under a Master Services Agreement and a Statement of Work
• This is not an offer of employment; contractors are not employees of 20four7VA or any client
• All compensation is processed through 20four7VA according to the terms of the engagement

Benefits

• Competitive rates
• Weekly payments
• Various open roles are available
• Free training and upskilling
• Constant support and guidance
• A vibrant community always ready to support you
• And more!