[Hiring] Real Estate Specialist @Vinfen

Role Description

The Real Estate Specialist performs a variety of functions including:

• Identifying, previewing, and securing properties for residential, commercial, and day program use.
• Negotiating and administering lease agreements.
• Coordinating activities related to purchases.
• Communicating appropriate information to myriad constituencies.
• Collaborating with program and facilities staff to negotiate and coordinate repair, maintenance, and lease-related responsibilities with property owners.

Responsibilities

The essential job functions/responsibilities of the position include but are not limited to:

• Site Acquisition:
  • Develop and maintain a network of landlords, property management companies, real estate brokers, investors, and company personnel to assist with identifying and securing residential and commercial properties suitable for Vinfen programs within budgetary parameters.
  • Coordinate appointments for program preview and department site feasibility.
  • Assist Facilities staff in coordinating all necessary inspections.
  • Assist Facilities and program staff in developing punch list of build-out requirements; communicate and negotiate said requirements to/with owner.
  • Negotiate lease or sale terms, consulting with attorneys and Vinfen management as necessary; review and process all necessary documents regarding purchase or lease of an identified property.
• Lease Management:
  • Maintain property and lease documentation.
  • Notify appropriate personnel of upcoming pertinent lease events (i.e... lease expirations, extension notices, etc.) and coordinate related activities.
  • Maintain accurate and up-to-date information in Real Estate Management (REM) database.
  • In cooperation with Facilities and program staff, determine repair and maintenance responsibilities.
  • Negotiate and resolve landlord/tenant disputes, interfacing with program management, landlords, and outside counsel as appropriate.
  • Provide Accounts Payable and the Purchasing Department with documentation regarding startups, changes, and contractual amendments.
  • Provide insurance carriers with property updates (i.e... lease commencements, vacancies, terminations etc.).
  • Process Accounts Payable Vouchers for lease-related expenses.
• Reporting:
  • Establish, maintain and promote positive communication and coordination with all constituencies.
  • Develop effective systems for collecting, organizing, analyzing and presenting information on leased and owned properties.
• Planning:
  • Work collaboratively with divisional Vice-Presidents, Directors of Service, Operations Administrators, and Program Management to develop real estate operating budgets and plan future real estate needs.
  • Provide specific, current market information to Vinfen personnel as required for corporate purchases, lease negotiations, proposal documentation and other strategic initiatives.
  • Perform other duties, as assigned.

Qualifications

• Five to seven years’ experience in real estate and property administration on a corporate level. In some instances, experience may be substituted for academic training.
• High school diploma or equivalent required; Bachelor’s degree preferred.

Requirements

• Driving a Vinfen owned/leased vehicle or Vinfen clients is not required.
• Ability to lift at least 25 pounds using proper lifting techniques.
• Ability to operate a computer and other office equipment such as a calculator, copier, and printer.
• Ability to remain in a stationary position 50% of the time as needed.
• Ability to bend, reach, file, sit, stand and move around the facility.
• Ability to speak, hear and communicate with persons served, staff and external representatives.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Benefits

• Pay Range: USD $55,700.00 - USD $60,000.00 /Yr.

Company Description

Established in 1977, Vinfen is a nonprofit, health and human services organization and a leading provider of community-based services to individuals with mental health conditions, intellectual and developmental disabilities, brain injuries, and behavioral health challenges. Our services and advocacy promote the recovery, resiliency, habilitation, and self-determination of the people we serve. Vinfen's 3,500 dedicated employees are experienced, highly-trained professionals who provide a full range of supportive living, health, educational, and clinical services in over 550 sites throughout Massachusetts and Connecticut.