[Hiring] Purchasing Agent @Somewhere

Role Description

The Purchasing Agent will be responsible for sourcing vendor pricing, comparing supplier quotes, creating purchase orders, maintaining vendor records, and supporting day-to-day procurement operations. This role requires someone who is highly organized, analytical, and comfortable managing multiple purchasing requests while maintaining accurate documentation.

The ideal candidate has strong QuickBooks experience, excellent communication skills, and the ability to work independently while collaborating with vendors and internal teams.

Key Responsibilities

• Procurement & Purchasing
  • Source pricing and availability from multiple vendors based on purchasing requests.
  • Obtain competitive quotes for materials, products, and equipment.
  • Evaluate vendor pricing, lead times, and product availability to support purchasing decisions.
  • Build and maintain strong relationships with suppliers and vendors.
  • Coordinate purchasing activities to ensure timely delivery of materials.
• Vendor Management
  • Maintain accurate vendor records and contact information.
  • Update vendor files and purchasing information within QuickBooks.
  • Communicate with vendors regarding pricing, order status, shipping, and product availability.
  • Assist with identifying new vendors when appropriate.
  • Maintain organized supplier documentation and purchasing records.
• Purchase Order Management
  • Create and process Purchase Orders (POs) within QuickBooks.
  • Ensure purchase orders are accurate and complete before submission.
  • Track purchase orders through fulfillment and delivery.
  • Resolve discrepancies related to orders, pricing, or invoices.
  • Coordinate with internal departments to ensure purchasing requirements are met.
• Quote Analysis & Reporting
  • Compile vendor pricing into organized comparison spreadsheets.
  • Analyze pricing information to identify the most cost-effective purchasing options.
  • Maintain purchasing documentation for future reference.
  • Support purchasing decisions through accurate reporting and cost comparisons.
  • Assist with procurement reporting and purchasing metrics as needed.
• Administrative Support
  • Maintain organized procurement files and documentation.
  • Support inventory and purchasing records.
  • Communicate effectively with internal teams regarding purchasing status.
  • Participate in video meetings and purchasing discussions.
  • Assist with additional procurement and administrative projects as assigned.

Qualifications

• 2–5 years of experience in Purchasing, Procurement, Supply Chain, or a related role.
• Strong hands-on experience with QuickBooks (required).
• Experience creating and managing Purchase Orders.
• Experience working directly with vendors and suppliers.
• Strong Microsoft Excel skills for quote comparisons and reporting.
• Excellent organizational and time management abilities.
• Strong analytical and problem-solving skills.
• Excellent written and verbal English communication skills.
• Comfortable participating in video meetings and collaborating remotely.
• Ability to manage multiple purchasing priorities simultaneously.
• High attention to detail and accuracy.

Preferred Qualifications

• Experience purchasing construction, industrial, manufacturing, or safety-related materials.
• Knowledge of procurement best practices.
• Experience negotiating vendor pricing.
• Familiarity with inventory management processes.
• Experience improving purchasing workflows and documentation.
• Knowledge of supplier performance tracking.

Technology & Tools

• QuickBooks (required)
• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• Microsoft Teams
• Teamwork (Project Management)
• Microsoft Office Suite

Role Details

• Fully remote position
• Full-time
• Monday–Friday
• 8:00 AM–5:00 PM PST
• 2–5 years of relevant experience required

What This Role Offers

• Opportunity to own key purchasing and procurement processes.
• Collaborative environment supporting critical operational functions.
• High level of responsibility managing vendor relationships and purchasing activities.
• Opportunity to improve procurement systems and purchasing efficiency.
• Long-term growth within a stable and growing organization.

Ideal Candidate Profile

• Organized purchasing professional with strong attention to detail.
• Comfortable managing multiple vendors and competing priorities.
• Strong communicator who builds positive vendor relationships.
• Analytical thinker who enjoys comparing pricing and identifying cost-saving opportunities.
• Self-starter capable of working independently in a remote environment.
• Reliable, dependable, and committed to maintaining accurate purchasing records.
• Strong QuickBooks user with confidence managing purchase orders and vendor files.

Success Metrics

• Timely sourcing of vendor pricing and quotes.
• Accuracy of Purchase Orders created in QuickBooks.
• Maintenance of accurate vendor records.
• Cost-effective vendor selection and quote comparisons.
• On-time procurement of required materials.
• Accuracy of purchasing documentation and reporting.
• Effective communication with vendors and internal teams.
• Overall contribution to efficient procurement operations.