[Hiring] Purchase Order Billing Administration Clerk @HRS Talent Solutions

Role Description

This position checks the purchase order number supplied through an approved channel, matches it to the correct account and document, and records it where the billing team expects to find it. It is detailed office administration work that helps customer service answer later questions. You will not create purchase orders, approve spending, or change an invoice amount.

• A requester may provide a number in an email without enough account information.
• A document may show two numbers for different transactions.
• Look at the source and the billing record together.
• If the match is supported, enter the reference in the correct field and confirm that it saved.
• If the number appears to belong to another customer, or the source conflicts with the current invoice, refer the item for review.
• The task is to preserve accurate context, not force every item into a completed status.

Before entering a reference:

• Identify the document version.
• Check the customer’s approved reference instructions.
• Do not copy it into a public message field if it should stay within the billing record.
• Follow the authorization route when resending a corrected document.

The work can involve a steady queue of small requests. Each one needs:

• An account match
• A source check
• A permitted entry
• A concise note

An unresolved item should show what is missing, allowing the account owner to ask one focused question instead of restarting the search.

Responsibilities

• Review assigned purchase order reference requests.
• Match the supplied number to an approved account and billing item.
• Distinguish a draft document from one already issued.
• Enter the reference only in fields authorized for the role.
• Check the saved display for typing errors.
• Flag conflicting numbers or incomplete source details.
• Track items awaiting a billing decision.
• Record what was entered and which source supported it.

Sources to check before entry

• The current issued or draft billing document.
• The customer’s approved account reference instructions.
• The supplied purchase order record or message.
• The field label in the online billing system.
• Any correction already recorded by a billing owner.
• The delivery status of a document awaiting a resend.

When a specialist takes over

• The reference appears to belong to another customer.
• Two purchase order numbers are supplied for one charge.
• The requester asks to change the invoice total.
• A document was issued before the reference arrived.
• The customer disputes the service or billing period.
• The only source is an unverified forwarded message.

Qualifications

• Billing experience is useful but not required.
• Comfortable reading reference numbers.
• Experience from customer service, purchasing support, or ordinary office administration can transfer.

Requirements

• A private home office may help you handle financial documents in this remote job.
• The company will specify its tools and schedule.
• Pay is $29.10–$31.00 hourly.

How to be considered

• Matching numbers to the right document is the core skill.
• If it appears on your resume, describe the type of records you checked.
• Prior purchasing authority is neither expected nor part of this job.
• If selected for the next step, you may be asked to complete an application on the hiring company’s website.