[Hiring] Proposal Specialist @Grainger Businesses

Role Description

The Proposal Specialist develops proposals and Request for Proposal (RFP) and Request for Quote (RFQ) responses that communicate Grainger's value proposition and support customer opportunities. The role partners with Sales, Customer Lifecycle Managers, and cross-functional teams to prepare accurate, compliant, and customer-focused proposal responses. Working under general guidance, the role applies knowledge of proposal processes, business offerings, and established tools to support timely and effective proposal development.

• Lead proposal kick-off meetings by collaborating with the Customer Lifecycle Manager, Sales, and cross-functional stakeholders to gather requirements, coordinate inputs, and develop proposal responses that align with customer requirements and sales strategy.
• Draft proposals and responses to RFPs and RFQs using approved Grainger content and standard language, customizing responses to address customer requirements and business objectives.
• Apply knowledge of Grainger's products, services, and value proposition to prepare accurate and customer-focused proposal content.
• Review customer requirements to identify contractual questions or potential risks and collaborate with Legal or subject matter experts to resolve issues when appropriate.
• Collaborate with cross-functional teams to develop standard and non-standard proposal responses and support contract discussions as needed.
• Manage multiple proposal assignments and competing deadlines while maintaining quality, accuracy, and compliance with established proposal processes.

Qualifications

• Bachelor's Degree or equivalent experience in business administration, sales, communications or related field required.
• 2+ years experience in proposals, communications, Government segment or contracting required.
• Knowledge of proposal development, business writing, and customer communication practices to prepare clear, accurate, and customer-focused proposal responses.
• Experience developing proposal responses by adapting approved content and tailoring messaging to meet customer requirements while effectively communicating Grainger's value proposition.
• Experience managing multiple priorities and deadlines while maintaining accuracy, quality, and attention to detail in a fast-paced environment.
• Knowledge of Microsoft Office applications (e.g., Excel, Word, PowerPoint) and AI-enabled productivity tools to support document development, collaboration, and workflow efficiency.

Benefits

• Medical, dental, vision, and life insurance plans with coverage starting on day one of employment and 6 free sessions each year with a licensed therapist to support your emotional wellbeing.
• 18 paid time off (PTO) days annually for full-time employees (accrual prorated based on employment start date) and 6 company holidays per year.
• 6% company contribution to a 401(k) Retirement Savings Plan each pay period, no employee contribution required.
• Employee discounts, tuition reimbursement, student loan refinancing and free access to financial counseling, education, and tools.
• Maternity support programs, nursing benefits, and up to 14 weeks paid leave for birth parents and up to 4 weeks paid leave for non-birth parents.