[Hiring] Proposal Specialist @Pinchin in Canada

Role Description

As a Proposal Specialist at Pinchin, you’ll be the link that brings our offices together to deliver clear, compelling proposals that win client trust and business. You’ll join a supportive, collaborative team where ideas are shared, mentorship is encouraged, and growth is part of the culture. Whether you’re early in your career or looking to expand your expertise, this is a place where your organizational skills and creativity will make a real impact.

• Lead the development and coordination of proposal responses for public and private sector opportunities across Canada, helping produce compelling content and ensuring compliance with client requirements and submission deadlines.
• Support the preparation of bids, qualifications, and marketing submissions for opportunities of varying size and complexity across multiple service lines and regions.
• Collaborate with cross-functional subject matter experts (SMEs), technical staff, and business development teams to gather, develop, and tailor proposal content to client needs.
• Manage multiple proposal submissions concurrently, coordinating schedules, deliverables, reviews, and approvals to support successful and timely submissions.
• Prepare, edit, and format proposal documents, ensuring consistency, accuracy, quality, and alignment with corporate branding standards.
• Research and analyze solicitation documents, identifying mandatory requirements, evaluation criteria, and submission obligations to support compliant responses.
• Coordinate the collection and maintenance of resumes, project profiles, corporate information, and other supporting materials required for proposal submissions.
• Work closely with other Proposal Team members to support workload balancing, proposal reviews, content development, and submission activities as required.
• Maintain proposal records, lessons learned, and content libraries to support continuous improvement and efficient proposal development.
• Communicate regularly with internal stakeholders to track proposal progress, resolve information gaps, and ensure all submission requirements are met.

Qualifications

• Degree or Diploma in Business, Marketing, Communications or Technical Writing; another related degree with relevant experience will also be considered.
• Previous experience preparing submissions for Federal Government procurement considered an asset.
• Experience using Microsoft CoPilot or equivalent tools in bid analysis and preparation considered an asset.
• 2+ years preparing proposal responses in a B2B environment.
• Strong organizational and time management skills.
• Ability to work on a variety of projects with multiple deadlines.
• Strong writing, proofreading, and editing skills.
• Ability to communicate and work with various levels in an organization.
• Strong knowledge of Microsoft Excel, Word, PowerPoint, and Outlook is required.
• Experience in graphic design would be considered an asset.

Benefits

• Competitive salaries and great benefits.
• Commitment to people and purpose.
• Mentoring and career development programs.
• Flexible workplace that supports work-life balance.
• Paid personal days.
• Minimum of three weeks of vacation to start.
• Reimbursement for professional memberships.
• Environmental and community involvement opportunities.
• Wellness spending account.
• Social activities and team events.
• Corporate hotel rates.