[Hiring] Proposal Specialist @Interstate Parking Company

Role Description

Our Business Development team pursues competitive opportunities across both Interstate Parking and INFLOW Systems, developing high-quality proposals and presentations that help us win new business. We're looking for a Proposal Specialist who can own the proposal process from start to finish and produce polished, persuasive, and compliant submissions that set us apart.

What You’ll Do:

• Lead the full proposal lifecycle, including RFP analysis, compliance review, content planning, drafting, internal reviews, and final submission.
• Write and edit compelling, client-focused content for RFP responses, executive summaries, project narratives, capability statements, and other business development materials.
• Develop and maintain a proposal content library, including boilerplate language, case studies, project descriptions, resumes, and other reusable assets.
• Manage multiple proposal deadlines simultaneously while maintaining exceptional quality and attention to detail.
• Collaborate with Operations, Technology, Marketing, Finance, and Executive Leadership to gather technical information and approvals.
• Design and format professional, brand-consistent proposal documents and presentations.
• Identify opportunities to strengthen proposal content, improve processes, and enhance our competitive positioning.
• Create sales collateral including pitch decks, one-pagers, leave-behinds, and presentation materials.
• Maintain proposal schedules, compliance checklists, submission calendars, and version control throughout each pursuit.

Qualifications

• 3–6 years of proposal writing, proposal management, content strategy, or related experience in a B2B, professional services, or government contracting environment.
• Demonstrated success producing compliant, high-quality RFP responses from kickoff through submission.
• Exceptional writing, editing, and proofreading skills with the ability to communicate clearly, concisely, and persuasively.
• Advanced proficiency in Microsoft Word, PowerPoint, and Excel.
• Proficiency with Google Workspace, including Docs, Slides, Drive, and Sheets.
• Experience with Adobe Creative Suite (InDesign, Acrobat, Illustrator), Canva, Figma, or similar design software.
• Strong organizational and project management skills with the ability to prioritize competing deadlines.
• Ability to work independently while collaborating effectively across multiple departments.
• Experience building and maintaining proposal content libraries and documentation is a plus.
• Familiarity with AI tools for research and content development while ensuring all deliverables are reviewed for accuracy and quality.

Requirements

• 3–6 years of experience in proposal writing, proposal management, or a related field.
• Excellent writing, editing, and proofreading skills with strong attention to detail.
• Strong project management and organizational skills with the ability to manage multiple deadlines.
• Proficiency with Microsoft Office, Google Workspace, and document design tools.
• Self-motivated team player who collaborates effectively across departments.
• Experience responding to RFPs and using AI tools to improve content development is a plus.

Benefits

• Competitive pay, bonus opportunity, and phone stipend.
• Medical, dental, and vision insurance.
• 401(k), PTO, and paid holidays.