[Hiring] Proposal Specialist @Strata Information Group

Role Description

We have an opening for a Proposal Specialist to partner with our RFP response team and help us show up clearly and credibly in competitive solicitations. You’ll own the proposal process end-to-end, coordinating SMEs and internal stakeholders, ensuring we comply with requirements, and maintaining the content we reuse and improve using AI platforms.

• You’ll be part of the team that turns complex RFPs into clear, compelling stories about the work we do and the impact we have in higher ed.
• You’ll monitor RFP and bid portals, surface the ones that actually fit our services, and keep everything organized in Salesforce.
• You’ll bring the project team together, run kickoff meetings, outline responsibilities, and ensure everyone understands what the RFP is really asking for.
• You’ll craft responses that are sharp, human, and aligned with our strategy.
• You’ll track requirements, complete forms, gather signatures, and ensure every detail is handled—no surprises at the finish line.
• You’ll manage our proposal library (including AI-supported content), organize files in SharePoint and Loopio, and track submissions.
• When proposals move forward, you’ll help polish PowerPoints, coordinate strategy sessions, and schedule client-facing calls.
• You’ll collaborate across teams, keep momentum high, and help us show up at our best.

Qualifications

• At least 2 years in Professional Services, with the instincts that come from working directly with clients and internal teams.
• Experience in higher ed or in a field that supports colleges and universities.
• The ability to work independently and jump into cross-functional collaboration when needed.
• Comfort in a fast-moving environment where deadlines are real and priorities shift.
• A sharp eye for detail and a natural sense of organization.
• Strong communication skills—clear writing, confident conversation, and the ability to adapt your style to your audience.
• Solid time-management habits that help you keep projects moving without feeling frantic.
• Proficiency with Microsoft Word, PowerPoint, Excel, Adobe Creative Suite (Photoshop, InDesign, Illustrator), and platforms such as Loopio.
• Experience using AI tools (Claude or similar) to support proposal development, content management, or workflow efficiency.
• The ability to write with precision and brevity, without losing meaning.
• A knack for translating technical language into something anyone can understand.
• The relationship-building skills to work well with teammates and clients alike.

Requirements

• Experience with IT service delivery.
• Familiarity with higher ed ERP systems.
• Exposure to ERP procurement processes.
• A bachelor’s degree in a related field.
• APMP or Shipley certification.

Benefits

• The salary range is $70,000 - $80,000 + bonus.
• Health, Vision, Dental & Life Insurance.
• Short & Long Term Disability.
• Paid Parental Leave.
• 3 Weeks Vacation, Sick Leave & Paid Holidays.
• 401(K) with a 5% Employer Contribution.
• Pet Insurance.