[Hiring] Proposal Coordinator @Meteor Education

Role Description

The Proposal Coordinator is responsible for compiling the company's response to solicited bids for educational furnishings and consulting services, and taking ownership of the bid process from beginning to end. This role requires compiling information from necessary internal and external parties to develop one cohesive and thorough bid response. The Proposal Coordinator reviews, tracks, analyzes and reports all bid and contract events throughout the lifecycle of each contract and communicates this information to necessary team members. In addition, as time allows, this role will assist with maintenance of Meteor’s contracts as well as execution of various requests from our Sales team including insurance modifications, performance bonds, and vendor registrations.

Your Day to Day @ Meteor

• You’ll review bid solicitations and RFPs and analyze requirements to create compliance matrices.
• You’ll coordinate with cross-functional teams such as Sales, Marketing, Finance, and our Studios to acquire necessary information from internal and external parties.
• You’ll prepare and organize responses including elements such as cover letter, table of contents, forms, narrative response, quote/pricing/discounting, design, product information/spec sheets, insurance certificates, bonding, etc.
• When necessary, you’ll package bids and mail to arrive prior to due date.
• You’ll maintain department content resources including our SharePoint content repository.
• You’ll maintain our contracts calendar & database to ensure timely contract renewals.
• You’ll execute ad-hoc requests such as contract modifications, insurance certificates, performance bonds, and vendor registrations to contribute to closed-won sales.

Other Tasks

• Become knowledgeable in our contract offerings to answer questions from internal and external customers.
• Research of new markets, new bid opportunities, customers, etc.

Qualifications

• College degree or its equivalent required.
• 1-2 years of experience managing the bid process, including the full lifecycle from sourcing/bid decision to submission.
• Ability to work independently, manage multiple priorities, handle regular interruptions.
• Strong ability to prioritize and manage workflow to complete objectives in a timely manner.
• Ability to communicate effectively with internal team members, outside team members, suppliers, and customers.
• Excellent attention to detail.
• Strong ability to use Microsoft Word, Microsoft Excel, Adobe Acrobat.

Plus

• Experience in education bids and/or bids for physical products.
• Experience in project management tools such as Jira, Monday, Asana, ClickUp or similar.
• Experience in Salesforce.
• Experience with bid portals such as Ionwave, Oracle, Bonfire, Public Purchase, ARIBA, etc.

Benefits

• Health & Wellness
  • Medical insurance through Meritain/Aetna — choice of HDHP/HSA or PPO plan.
  • Dental and Vision insurance through Guardian — 2 plan options.
  • Low or no-cost telemedicine and mental health visits through Teladoc.
  • Free benefits navigation and concierge service through TouchCare.
  • Free joint & muscle care program through Hinge Health.
• Pre-Tax Savings Accounts
  • Health Savings Account (HSA) through Fidelity with generous employer contribution ($750 individual / $1,500 family).
  • Flexible Spending Account (FSA) and Dependent Care FSA through WEX.
• Retirement
  • 401(k) through Fidelity — pre-tax and Roth options available after 1 month of service.
  • Employer match up to 5% of earnings (after 1 year of service).
  • Free retirement planning consultation through Prime Capital Financial.
• Supplemental Insurance — at No Cost to You
  • Short Term Disability (MetLife) — employer paid.
  • Basic Life & AD&D insurance (MetLife) — employer paid.
  • Voluntary options: Long-Term Disability, additional Life, Accident, Critical Illness & Hospital Plans.
• Time Off & Leave
  • Up to 3 weeks PTO for new employees, accrued per pay period.
  • 9 company-paid holidays.
  • Volunteer Time Off — serve your community on company time.
  • Parental Leave: up to 8 weeks for child bonding.
  • Primary Caregiver Leave: up to 40 hours for ill or aging parents.