[Hiring] Proposal Coordinator @Custom Data Processing Inc

Role Description

We’re looking for a highly organized, detail-oriented Proposal Coordinator to own end-to-end execution of CDP’s proposal responses, from opportunity kickoff through submission, BAFO, and closeout. This role is the operational backbone of our proposal process, translating RFP requirements into compliant templates, building and defending the response schedule, priming section content for writers and SMEs, and ensuring every submission is on time, on strategy, and consistent with CDP’s voice.

Responsibilities

• Own the proposal lifecycle from go-decision through closeout
• Build and maintain the compliance matrix
• Configure and manage the workflow for each opportunity
• Maintain and update SharePoint as the document of record
• Coordinate final production, QA, and submission
• Drive responses on compressed timelines
• Lead closeout, archiving, and reusable content tagging
• Build pre-structured section templates with requirements, page budgets, and win themes
• Seed sections with approved boilerplate and graphic placeholders
• Make templates available for direct writer access
• Review drafts for compliance, clarity, and CDP voice
• Coach writers and keep sections aligned to win strategy
• Maintain the proposal content repository for fast reuse
• Backward-plan the response schedule from the customer due date
• Set and enforce standard milestones through ship date
• Monitor status and escalate slips early
• Reinforce schedule expectations through kickoff, reminders, and stand-ups
• Provide real-time status upon request

Qualifications

• Bachelor’s degree in English, Communications, Marketing, Business, or equivalent experience
• 2+ years experience in proposal coordination or comparable project coordination
• Demonstrated experience managing multiple deadlines in a fast-paced environment
• Advanced proficiency in Microsoft Word, Excel, and SharePoint
• Strong writing, editing, and proofreading skills
• Highly organized, self-motivated, and detail-oriented
• Strong ownership and ability to perform under pressure

Desired Skills

• Experience with government RFPs, RFQs, and RFIs (state and federal)
• Familiarity with EBT, WIC, SNAP, or public health procurements
• Graphic design or desktop publishing experience (Adobe Creative Suite)
• Skilled at translating technical content for general audiences

Compensation & Benefits

• The salary range for this position is $65,000 - $80,000. Actual compensation within that range is based on factors unique to each candidate during the hiring process.
• CDP also offers a comprehensive benefits package and opportunities for growth and advancement within the company.

Equal Opportunity Employer

It is the policy of Custom Data Processing, Inc. to ensure that applicants are considered and employees are treated fairly during their employment, without regard to race, color, religion, age, physical or mental disability, sex, marital status, ancestry, national origin, veteran’s status, citizenship, pregnancy, sexual orientation, other protected activities, or any other characteristic protected by federal, state, or local law. This policy applies to all employment actions, including hiring, promotion, demotion, transfer, recruitment, layoff, termination, compensation, and selection for training (including apprenticeship, pre-apprenticeship, and on-the-job training). We are committed to maintaining a work environment free of harassment, intimidation, and coercion at all sites and facilities.