[Hiring] Proposal Coordinator @AEVEX

Role Description

A Proposal Coordinator is responsible for coordinating the development of proposals. The Proposal Coordinator ensures that all proposal materials are accurate, well-organized, and submitted on time. They may also assist in the development of proposal templates, processes, and best practices to streamline proposal development efforts.

• Support the proposal managers through coordinating the proposal development process.
• Support the creation of RFIs/SSNs, task orders, IDIQ proposals, Rough Order of Magnitude (ROM) requests, and other stand-alone proposals that may range from $5M-$150M in value.
• Ensure adherence to proposal development preparation guidelines, processes, methodologies, and associated business tools.
• Analyze requirements and ensure that proposals meet requirements by creating and maintaining compliance matrix documents.
• Edit, standardize, proofread, or make updates to material prepared by other writers; eliminate inconsistencies in format or voice, typos, and grammatical and spelling mistakes.
• Build proposal outlines, create folder structures, maintain proposal log, trackers, and oversee creation of proposal templates.
• Develop effective methods for presenting and organizing information within proposals, such as the use of tables and graphics.
• Coordinate proposal layout and outlines with SMEs and technical writers.
• Maintain records and files of work and revisions.
• Organize and attend proposal kickoff, drumbeat, color review, and gate review meetings.
• Assist with the production, reproduction, and binding/packaging of draft proposals, final proposals, and all hard/soft copies.
• Organize material and complete writing assignments according to set standards regarding order, clarity, conciseness, style, and terminology.
• Ensure proposals are delivered on time and in compliance with all RFP requirements.
• Perform other duties as required.
• Regular and reliable attendance on a full-time basis [or in accordance with posted schedule].
• Exhibit professional behavior with both internal and external business associates that reflects positively on the company and is consistent with the company's policies and practices.
• Embody AEVEX’s cultural values and align daily actions with department goals and company culture.

Qualifications

• Security Clearance - Ability to obtain/maintain a Secret DoD clearance, U.S. Citizenship required.
• Proficient in MS Word and SharePoint, Excel required.
• Knowledge of other editing and publishing tools highly desired.
• Skills with graphics software packages such as Adobe Creative Cloud.
• Ability to work in high-pressure, deadline-driven environments where priorities change quickly.
• Ability to learn and rapidly apply knowledge of the company's operations, corporate capabilities, and core competencies to develop strong proposals and marketing materials.
• Excellent time management and organizational skills.
• Proficient problem-solving and resource integration abilities.
• Ability to apply interpersonal skills in establishing and maintaining successful working relationships with corporate personnel, project managers, staff, and other business enterprises and partners.

Requirements

• Bachelor's degree from an accredited college/university, with a preference for majors in English, law, philosophy, history or other discipline that indicate an ability to write accurately, well, and concisely in an organized fashion with strong citing of source material where required.
• APMP certification or active enrollment a plus.
• 2+ years of proposal or other relevant experience.
• Experience with Salesforce is a plus.
• Demonstrated experience working with diverse teams who are solving challenges.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties the employee is:

• Constantly required to sit, and to reach to use computers and other office equipment.
• For the purpose of this summary, occasionally is used to represent up to 1/3 of the time given to the work day, frequently represents 1/3 to 2/3 of the time and constantly represents 2/3 or more of the time.

Benefits

• Comprehensive Medical, Dental, Vision, Disability and Life insurance group coverage with a portion of the premiums paid by the company.
• Professional development funds.
• Employee Assistance Plan (EAP) with counseling, legal help, child and elder care support, among other benefits for qualified employees.

Company Description

AEVEX, headquartered in Solana Beach, California, supports the U.S. national security mission and partner nation needs around the world by providing full-spectrum aviation, remote sensing, and analysis solutions. The company's capabilities include:

• Custom design and engineering.
• Rapid prototyping.
• Sensor integration and sustainment.
• Aircraft modification and certification.
• Flight test instrumentation and support.
• Mission operations service.
• Advanced intelligence data processing, exploitation, and dissemination solutions.
• Tailored hardware and software mission-system tools.