[Hiring] Professional Education Meeting Planner @Saluda Medical

Role Description

We are looking for a Professional Education Meeting Planner to support Saluda’s educational programs and Professional Education team to drive consistently professional and compliant experience for HCPs. You will organize logistics for customer and internal meetings to ensure seamless interactions for both internal and external customers.

• Meeting planning for large professional education programs such as Regional and National Educational Summits.
• Initiate venue sourcing and contract management including internal and legal approvals.
• Manage logistics such as event registration, RSVP lists, rooming lists, airfare, ground transportation, food and beverage, meeting space, AV, etc.
• Assist with on-site logistics.
• Additional logistics support for local and regional programs such as HCP travel accommodations.
• Administers the database of program attendees and assists with metrics and analysis on programs.
• Data collection and assist with submissions and deadlines related to Sunshine Act requirements and monthly expense reports.
• Submits and manages POs and invoices for the department, partnering with Finance and Accounting teams.
• Provides support on oftentimes complex tasks, including but not limited to: project management, calendar management, setting agendas, and note-taking during internal and external meetings.
• General administrative support, such as calendar management, planning internal cross-functional meetings, etc.

Qualifications

• 3+ years’ work experience minimum, ideally with event planning and administrative assistant experience supporting multiple people as well as experience working at a high-growth startup company.
• Associate Degree required; Bachelor preferred.
• Experience in medical device/med tech environment around event contracting and conference logistics.
• Experience managing multiple calendars at once across different time-zones and teams.
• Strong writing skills with very high attention to detail in composing and proofing written materials.
• Ability to remain organized, proactive, reliable, react with flexibility to shifting priorities and deadlines, and manage many threads simultaneously.
• High degree of professionalism in working with executives both internally and externally.
• 30% travel expected.

Benefits

• Saluda Medical embraces diversity and equal opportunity.
• We are committed to building a team representative of a variety of backgrounds, perspectives and skills.
• We believe people are the source of our inspiration and innovation.