[Hiring] Procurement Support Specialist @Anne Arundel Dermatology

Role Description

Reporting to the Director of Procurement, the Procurement Support Specialist is responsible for procuring supplies, equipment, and services needed by the company. This role manages the end-to-end procurement process to ensure necessary materials are available in a timely and cost-effective manner while maintaining quality standards. The ideal candidate will bring familiarity with medical aesthetic products and services, supporting the operations and support team in driving cost savings across a dermatology and aesthetic practice environment. This is a remote position, but to be considered, candidates must live in one of the following states: PA, MD, VA, NC, GA, TN or FL.

Salary range: $50,000-65,000, depending upon experience.

Responsibilities

• Source and purchase medical supplies, equipment, pharmaceuticals, aesthetic injectables, skincare products, and other necessary items.
• Maintain working knowledge of aesthetic products and services, including neuromodulators, dermal fillers, energy-based devices, and professional skincare lines.
• Utilize and maintain expertise in the Procure to Pay system.
• Establish and maintain strong supplier relationships with medical, pharmaceutical, and aesthetic vendors, negotiating favorable terms and pricing.
• Address supplier and product-related issues, including delays, product recalls, cold-chain concerns, and quality issues.
• Implement new procurement systems and processes.
• Promote a culture of procurement accuracy and process compliance.
• Assist in reconciling and expediting orders as needed.
• Collaborate with Operations Support to ensure the procurement system is compliant with electronic medical records (EMR) and other integrated systems, including ModMed/EMA.
• Track orders and investigate vendor-related problems.
• Develop procurement KPIs and exception-based reporting to ensure accurate procurement information.
• Monitor aesthetic product expiration, usage trends, and inventory levels to minimize waste and optimize ordering cycles.
• Support monthly and annual KPI reporting and non-labor expense management initiatives.
• Stay current on new aesthetic products, devices, and industry trends to inform procurement decisions.
• Perform other duties as assigned.

Qualifications

• Strong collaboration skills with sound judgment and decision-making abilities.
• Familiarity with medical aesthetic products, services, and key vendors preferred.
• Exceptional attention to detail and accuracy, particularly around product specifications and expiration management.
• Ability to effectively prioritize tasks in a fast-paced, multi-location environment.
• High level of integrity and professionalism.
• Proficiency in spreadsheets and data analysis.
• Adaptability to changing business needs and evolving product portfolios.
• Excellent verbal and written communication skills.
• Understanding of risk management principles, including cold-chain and controlled substance compliance.
• Strong time management skills.

Requirements

• 2+ years of experience in inventory management strongly preferred; experience in a dermatology, medical spa, or aesthetic practice setting strongly preferred.
• Familiarity with aesthetic injectables, devices, and professional skincare product lines a plus.
• Experience with Coupa or similar Procure to Pay platforms a plus; familiarity with ModMed/EMA or other electronic medical records systems a plus.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook).

Benefits

• Medical, Dental & Vision insurance – effective 1st of the month after date of start.
• Short-term and long-term disability, Voluntary life (employee, spouse, and child), Critical Illness, and Hospital Indemnity – Effective the 1st of the month following date of hire.
• Company provided Basic Life/AD&D insurance.
• Paid time off.
• Paid holidays.
• Retirement Savings account.
• Employee discount on cosmetic services and products.