[Hiring] Procurement Specialist I @Courser

Role Description

The MSP (Managed Service Provider) Procurement Specialist I is responsible for sourcing, purchasing, and managing IT products and services to support client operations and internal requirements. This role involves working closely with vendors, negotiating contracts, managing inventory, and ensuring timely delivery of hardware, software, and service agreements. The Procurement Specialist I collaborates with technical teams to understand specific requirements, helps optimize procurement processes, and ensures compliance with budget and quality standards.

• Manage procurement workflows, ensuring that purchase orders are approved, documented, and processed accurately and in a timely manner.
• Coordinate with internal teams to gather procurement requirements and manage purchasing orders based on client needs and project timelines.
• Track and manage inventory levels of IT equipment and supplies to maintain adequate stock for client and internal needs.
• Monitor equipment lifecycle and maintain records of purchases, warranties, and licenses to support asset management processes.
• Work with finance and operations to optimize inventory costs and reduce redundancies.
• Collaborate with finance and project managers to develop and manage procurement budgets, ensuring alignment with organizational goals.
• Identify and evaluate vendors to source IT hardware, software, and services that meet quality, cost, and delivery standards.
• Conduct market research to identify potential vendors and stay informed on industry trends, product innovations, and pricing shifts.
• Negotiate contracts, pricing, and service agreements with suppliers to secure cost-effective deals while ensuring high-quality standards.
• Identify opportunities for cost savings through volume purchasing, bulk ordering, and long-term supplier agreements.
• Monitor procurement expenditures and report on variances against budget to ensure cost-effective spending.
• Ensure procurement activities comply with relevant regulations, company policies, and client requirements.
• Maintain accurate and up-to-date records for all procurement activities, including supplier contracts, purchase orders, invoices, and delivery receipts.
• Identify and implement opportunities to streamline procurement processes and improve efficiency.
• Develop and maintain procurement policies and procedures, ensuring consistency and best practices across the organization.
• Regularly review vendor performance and evaluate options to improve service quality, delivery speed, and cost-effectiveness.
• Serve as the point of contact for procurement-related inquiries and provide timely updates to clients on order status and delivery timelines.
• Support account managers in meeting client needs by ensuring timely availability of necessary IT equipment and resources.

Qualifications

• Bachelor’s degree in Supply Chain Management, Business Administration, or a related field.
• 1+ years of experience in procurement, supply chain, or purchasing within an MSP or IT-focused environment.
• Strong knowledge of IT products, including hardware, software, networking equipment, and cloud services.
• Familiarity with procurement and asset management software and ERP systems.
• Experience with contract negotiation and supplier management.

Requirements

• Strong ability to negotiate terms, pricing, and contracts with vendors for optimal cost savings and quality.
• Ability to analyze purchasing data, evaluate supplier performance, and make data-driven decisions.
• Excellent verbal and written communication skills to collaborate with vendors, clients, and internal teams.
• Ensures accuracy in procurement documentation, order processing, and inventory tracking.
• Ability to address procurement-related challenges, such as supply delays or budget constraints.
• Strong organizational skills to manage multiple procurement requests, vendor relationships, and documentation.

Benefits

• Competitive benefits package, including medical, dental, vision, and life insurance.
• 401k match.
• Unlimited vacation time*.
• Paid sick time.
• 10 Holidays including your Birthday and a Floating Holiday!
• Healthy Lifestyle reimbursement.
• Amazon Prime reimbursement.
• 40 Hours for Volunteer Time.
• Paid parental leave.
• Reimbursement for ongoing education and certifications.
• Learning and development programs.

*Unlimited vacation time after completing one full year of employment. For the first year of employment, full-time team members are provided 10 vacation days.