[Hiring] Procurement and Contracts Specialist 1 @Pierce County

Role Description

In this role with the Procurement and Contracts Division, you will support County wide procurement efforts by:

• Reviewing errors in spelling, formatting, verification, and matching documents.
• Using technology such as Workday to upload vendor systems.
• Utilizing Docusign for reviewing contracts for errors.
• Working with IT and vendors for data uploads and maintenance.

Your knowledge of contract administration, customer support, and administrative processes will ensure accurate and consistent procurement for the County.

How to be successful in the role:

• Timely contract support while doing vendor outreach.
• Outstanding customer service.
• Problem solving with state and private vendors.
• Database maintenance.

Your future in this role:

You will have access to professional development through robust online learning and other training opportunities throughout your career to ensure your success. This position has multiple career growth and promotional opportunities in Pierce County to build on a great career while directly impacting the communities in Pierce County.

Core daily responsibilities:

• Prepare ITBs, RFPs, and RFQs for the procurement of goods and services and for publicly advertised technical, professional, engineering and construction service contracts.
• Research, recommend and develop procurement methods, to include traditional and standard procurement methods.
• Write and edit scopes of work; and review and modify contractual specifications for compliance with all laws, policies and procedures.
• Manage the procurement process from creation of solicitation documents up to Notice to Proceed ensuring correct bidding requirements, and appropriate selection criteria, phasing and weighting.
• Conduct and participate in the RFP/Bid evaluation process, assuring proposer/bidder responsibility and issue award letters.
• Participate in and oversee negotiations, review rates and advise County end-users on contractual issues.
• Assist in drafting, reviewing and finalizing contract documents, and ensuring contract execution.
• Assist consultant/contractor with invoicing; drafting, reviewing and processing amendments, change orders, and close out documents.
• Ensure compliance requirements are met and documented. Conduct site visits and inspections.
• Assist with increasing contracting opportunities for Disadvantaged Business Enterprises, Pierce County businesses, small businesses and Veteran-owned businesses.

Qualifications

• Two years of progressively responsible work experience in the area of public sector procurement and contracting, accounting, or related field.
• Two years of college-level coursework in accounting, data processing, business administration or related field.
• A resume and cover letter are required for this position.

Requirements

• Additional education and/or work experience which clearly indicates the ability to perform the essential functions of the position may substitute on a year for year basis for the recruiting requirements.
• As a condition of employment, the applicant will need to authorize and complete a background check. Information received from the background check is reviewed case-by-case and will not necessarily remove an applicant from consideration.

Supplemental Information

• Complete and submit a detailed online Pierce County Employment Application by selecting "APPLY" above or go to: www.piercecountywa.org/jobs.
• If you have a question about this opportunity, please email the Recruitment Team at [email protected] and specify the Job Number and Title.
• If you do not have internet access, you may visit your local public library or any WorkSource location and use their computers.
• Individuals needing accommodation in the application, testing process or need this job announcement in an alternative format may call Human Resources at (253) 798-7480, at least two days prior to the need.
• This is a competitive selection process. Your application will be reviewed and evaluated for the quality and quantity of education/experience in the areas listed. Applicants whose qualifications most closely correspond to the County's needs will be eligible for further consideration.
• Notification of application status normally occurs 2 to 3 weeks after the closing date. Short notice may be given to applicants to participate in further selection processes which may include assessments, phone screen, and interviews.
• Pierce County is committed to fostering a Welcoming Workplace where employees are supported, respected, and able to thrive.
• We are unable to sponsor or take over sponsorship of an employment visa at this time.