[Hiring] Procure-to-Pay Specialist @SoSafe

Role Description

The Procure-to-Pay Specialist (m/f/d) is a critical operational role within the Procurement team at SoSafe, responsible for ensuring that every step of the procurement lifecycle, from purchase requisition to payment, runs efficiently, compliantly, and on time. In this role, you will be a key enabler of our day-to-day procurement operations, managing PR to PO issuing, supplier onboarding, contract administration, and supplier and stakeholder collaboration, while contributing to the continuous improvement of our procurement processes and systems.

• Own and manage the end-to-end PR-to-PO process, including the creation, review, and approval of purchase requisitions and purchase orders, ensuring accuracy, policy compliance, and timely execution across all business units.
• Support and monitor supplier onboarding, coordinating with Legal, Security, and IT as part of the due diligence process, and ensure ongoing compliance with procurement workflows.
• Manage the contract signature process, including finalising and distributing contracts where required.
• Maintain all contracts, supplier records, master data, and system configurations in Spendesk Procurement, keeping the database accurate and up to date.
• Review and match supplier invoices against purchase orders in close collaboration with the Accounts Payable team.
• Provide stakeholder support throughout the PR-to-PO workflow, ensuring timely and accurate processing of purchase requisitions, purchase orders, and goods receipts.
• Support internal stakeholders with placing equipment orders from preferred catalogue suppliers, ensuring timely delivery in line with business needs.
• Prepare spend analysis reports and monitor supplier performance to support strategic procurement decisions.

Qualifications

• 2+ years of experience in a P2P, procurement operations role, with a good understanding of accounts payable.
• Hands-on experience with a procurement platform or ERP system. Spendesk experience is a plus.
• Experience working with Jira or a similar ticketing system to manage and track cross-functional requests.
• Experience working across all procurement categories, with a good understanding of hardware, software, marketing and professional services.
• Solid understanding of the full procure-to-pay cycle.
• Strong attention to detail and comfort managing data and documentation.
• Experience collaborating cross-functionally with Finance, Legal, Security and IT teams and not only.
• Excellent written and verbal communication skills in English.
• Structured, process-oriented mindset with a high degree of reliability.
• Experience in a fast-paced SaaS or technology environment is an advantage.
• Strong interest in and ideally practical experience using AI-driven tools to optimize procurement workflows, automate repetitive tasks, improve stakeholder support, and drive operational excellence in a fast-paced environment.

Benefits

• Work/Life balance: Flexible hours, 33 vacation days
• Wellbeing and financial support: Access to Open Up, corporate discounts
• Connection & community: Virtual events, collaborative team activities, and opportunities for local meet-ups
• And the list goes on: Tech equipment, referral bonuses, dog-friendly HQ