[Hiring] Pre-Construction Administrator @Hunt St

Role Description

As our Pre-Construction Administrator, you will play a key role in guiding residential construction projects through the pre-construction phase. Working remotely as part of the Lofty team, you will manage documentation and administration for council applications, building contracts, and related processes, ensuring accuracy and efficiency to deliver a smooth experience for clients, vendors, and suppliers.

Key Responsibilities

• Prepare contract letters, notices, and other documentation including build contracts, fencing notices, and council notices
• Join virtual meetings to assess project progress and capture detailed notes to share with internal and external stakeholders
• Review and update existing contracts and generate variations as needed
• Track and ensure all deadlines and conditions outlined in contracts are met, including signed variations, finance approvals, and authority to commence
• Maintain updated records, client files, and workflow spreadsheets, ensuring documents are saved in the correct file structure
• Coordinate remotely with councils, engineers, and other consultants via email, phone, and video
• Action all tasks, requirements, and requests in a timely manner as directed by the Operations Manager
• Ensure all forms and approvals are complete in the job file prior to build commencement
• Provide regular progress updates to clients on their project status
• Manage email correspondence and handle general administrative tasks as required

Qualifications

• Experience in a similar administrative or coordination role within residential construction
• Familiarity with the pre-construction process and residential building documentation
• A qualification in Construction Management, Business Administration, or a related field is desirable but not required
• Highly organised with the ability to manage multiple projects and deadlines simultaneously
• Strong written and verbal communication skills in English
• Confident and professional communicator who can engage with clients, councils, and consultants
• High attention to detail with a focus on accuracy across contracts and documentation
• Experience with construction management software and Microsoft Office (Word, Excel, Teams)
• A genuine focus on delivering great outcomes for clients

Work Arrangement & Expectations

• This is a remote role that will be set up as an independent contractor engagement.
• You will supply your own laptop and agree to Lofty loading relevant programs and security software on your device
• Must be available during Adelaide business hours (ACST/ACDT)
• Available for Microsoft Teams meetings with video as needed throughout the working week
• Required to review and agree to Lofty's policies relating to Intellectual Property, Privacy, and Security
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)