[Hiring] Philanthropy Operations and Grants Manager @The Housing Partnership Network

Role Description

The Philanthropy Operations and Grants Manager is the operational backbone of HPN’s philanthropy function, owning the systems, workflows, and grant-management discipline that keep funding opportunities moving from prospecting through award, reporting, and closeout. This role brings structure, accountability, and data integrity to complex philanthropy operations, partnering with program, finance, analytics, and leadership teams to ensure deadlines, deliverables, budgets, and reporting requirements are clear and consistently met.

In the first year, this person will strengthen Salesforce grant records and dashboards, enhance the grants calendar and kickoff process, improve cross-functional compliance workflows, and help the Philanthropy team scale with greater visibility and consistency.

Key Responsibilities

• Grants & Sponsorships Lifecycle Management
  • Own end-to-end grant lifecycle management in Salesforce, including opportunity setup, award tracking, reporting, closeout, and required documentation.
  • Lead grant kickoff processes by confirming deliverables, timelines, reporting requirements, internal ownership, and compliance needs.
  • Manage a rolling 12-month proposal calendar with proactive deadline tracking, reminders, and risk escalation.
• Systems Administration & Data Integrity
  • Serve as the primary Salesforce administrator for Philanthropy, maintaining data quality across funders, prospects, grants, dashboards, reports, and workflows.
  • Improve Salesforce fields, automations, and integrations in partnership with internal systems teams, including Salesforce, Power BI and SharePoint troubleshooting.
• Cross-Functional Coordination & Compliance
  • Drive adoption of grant management processes across business lines.
  • Coordinate with program, analytics, and finance teams to ensure grant compliance, reporting accuracy, budget alignment, and timely deliverables.
  • Document funder interactions, cultivation activities, and reporting deliverables in Salesforce to support shared visibility and follow-through.
• Prospect Pipeline & Research Support
  • Maintain an organized, accurate prospect pipeline with clear next steps and ownership.
  • Conduct prospect research and prepare briefing materials for leadership.
  • Support qualification and tracking of new funding opportunities.
• Communications & Reporting
  • Draft and manage timely grant acknowledgment letters and stewardship communications.
  • Support development of board reports, KPI dashboards, and philanthropy updates.
  • Maintain website content related to giving, including donor-advised fund instructions, as needed.
  • Contribute to annual planning and performance reporting efforts.

Qualifications

• 3–5 years of experience in grants management, development operations, or a related nonprofit function.
• Strong proficiency in Salesforce, including report building, workflow management, and data integrity oversight; NPSP or Nonprofit Cloud experience preferred.
• Demonstrated project management skills with the ability to manage multiple deadlines and coordinate across teams.
• Experience with grant compliance, reporting, and financial coordination.
• Excellent written and verbal communication skills.
• High attention to detail and comfort working within complex systems and processes.
• Proficiency with Microsoft 365 tools, including SharePoint, Planner, OneNote, and Outlook.

Preferred Qualifications

• Experience in affordable housing, community development, or a related field.
• Background in nonprofit fundraising or institutional philanthropy.
• Familiarity with donor-advised funds and related giving platforms.

Key Competencies

• Builds trust and credibility across teams without formal authority.
• Communicates clearly, directly, and proactively.
• Maintains composure and organization under deadline pressure.
• Anticipates challenges and brings solutions.
• Thrives in a collaborative, mission-driven environment.

Benefits

• 15 vacation days
• 12 sick days
• 12 paid holidays
• Paid personal day
• Medical, dental and vision insurance
• Health savings account
• Flexible spending account
• Dependent care flexible spending account
• Retirement and savings plan/401(k) match
• Group life insurance
• Short- and long-term disability
• Parental leave
• Sabbatical leave
• Professional development and much more!

Compensation

$68,000 - $76,500/year. Commensurate with education and experience with a bonus potential.

Location

HPN is a remote company. Employees may work from anywhere in the contiguous 48 states while staying fully engaged with their team and the broader company through virtual collaboration tools and regular online meetings. Occasional travel is required for in-person meetings, conferences, or team-building events to foster strong relationships and ensure alignment with key initiatives. The ideal candidate should be prepared to work from their home, have a dedicated office, and be comfortable balancing virtual communication with the ability to travel as needed for business purposes.

To Apply

Please submit a resume and a thoughtful cover letter detailing your interest in this opportunity and your relevant skills and expertise here.