[Hiring] Philanthropy Coordinator @Shelter Movers

Role Description

The Philanthropy Coordinator plays a central role in supporting the effectiveness, organization, and day-to-day coordination of Shelter Movers’ philanthropy program. Reporting to the Senior Director of Philanthropy, this role helps keep fundraising activity organized, well-tracked, and moving forward by supporting:

• Prospect research
• Grants and opportunity coordination
• Stewardship tracking
• Donor database upkeep
• Reporting
• Team workflow

This position is ideal for a highly organized and proactive fundraising professional who enjoys building systems, keeping priorities moving, supporting donor strategy, and strengthening team effectiveness behind the scenes.

The Philanthropy Coordinator works closely with:

• Senior Director of Philanthropy
• Senior Manager of Philanthropy
• Associate Director of Events and Community Engagement
• CEO
• Colleagues across local chapters across Canada

Qualifications

• 2 - 4+ years of experience in fundraising, advancement, nonprofit administration, or a related role
• Strong project coordination and administrative skills
• Experience supporting fundraising activity such as prospect research, stewardship, grant coordination, donor communications, and CRM management
• Experience with Raiser’s Edge NXT
• Strong attention to detail and commitment to high-quality, accurate work
• Strong judgment, discretion, and ability to handle confidential donor information appropriately
• Ability to work collaboratively across teams while also managing work independently
• Proficiency in Microsoft Office and Google Workspace

Requirements

• Conduct prospect research and preliminary qualification to support donor, corporate, and foundation fundraising strategies
• Prepare prospect profiles, donor research, briefing notes, and meeting materials for frontline fundraisers
• Support moves management by entering qualified prospects, opportunities, actions, and relevant notes in Raiser’s Edge NXT
• Assist with maintaining accurate and up-to-date donor and prospect information
• Support scheduling and coordination of selected donor and funder meetings
• Maintain and update calendars of grant deadlines, proposal submissions, reporting requirements, and stewardship commitments
• Coordinate and track donor recognition and stewardship commitments
• Assist with the preparation and assembly of grant proposals and reports
• Maintain shared fundraising resources and application support materials
• Draft and coordinate standard stewardship materials, donor updates, and other fundraising support materials
• Support fundraisers in maintaining accurate, timely, and complete records in Raiser’s Edge NXT
• Help reinforce consistent use of the database across the philanthropy team
• Generate reports, queries, mailing lists, and data pulls
• Assist with tracking fundraising activity, pipeline progress, proposal submissions, stewardship schedules, and other key performance indicators
• Proactively manage donor and prospect lists
• Assist with coordinating philanthropy team meetings
• Maintain key fundraising calendars, trackers, and shared tools
• Support the development and upkeep of internal procedures, templates, and workflow documents
• Provide day-to-day coordination support on selected fundraising projects, campaigns, and team priorities
• Collaborate with colleagues across departments to support fundraising activities and donor engagement opportunities

Benefits

• Flexible Work Schedule
• Health/Dental Coverage
• Phone Stipend
• Employee Assistance Program
• Parental Top-up
• Paid time-off

Company Description

Shelter Movers is a national, volunteer-powered charitable organization providing moving and storage services at no cost to individuals and families fleeing abuse. We collaborate with local businesses and community agencies to support people, primarily women and children, as they transition to a life free of violence.

We are committed to creating an inclusive environment where everyone feels valued, respected, and empowered to share their unique perspectives in support of our mission.