[Hiring] Personal Assistant @Hunt St

Role Description

We are seeking a highly organised and proactive Personal Assistant to provide comprehensive administrative and operational support to senior leadership. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a dynamic, fast-paced environment.

Key Responsibilities

• Manage, organise and maintain correspondence, including emails and phone calls from multiple channels
• Manage calendars, appointments, and scheduling across multiple time zones
• Suggest, implement and execute management strategies and systems
• Coordinate meetings, prepare agendas, and take accurate minutes
• Handle email correspondence, prioritisation, and follow-ups
• Arrange travel, accommodations, and itineraries
• Prepare reports, presentations, and documentation as required
• Support project coordination and assist with task tracking
• Maintain confidential records and sensitive information with discretion
• Liaise with internal teams, clients, and external stakeholders
• Assist with personal tasks and ad hoc administrative duties

Qualifications

• Proven experience as a Personal Assistant, Executive Assistant, or similar role
• Excellent organisational and time management skills
• Strong written and verbal communication abilities
• High level of professionalism and discretion
• Proficiency in Microsoft Office / Google Workspace tools
• Ability to multitask and work independently in a remote or hybrid setup
• Strong problem-solving skills and attention to detail

Preferred Qualifications

• Experience supporting senior executives or consultants
• Familiarity with project coordination tools (e.g., Asana, Trello, or similar)
• Experience working in consulting, professional services, or fast-paced environments

What Success Looks Like

• Seamless coordination of executive schedules and priorities
• Efficient communication flow across stakeholders
• Proactive problem-solving and anticipation of needs
• Reliable support that enhances leadership productivity and operational efficiency

Work Arrangement & Expectations

This is a remote role that will be set up as an independent contractor engagement. To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)