[Hiring] Owner Furnished Equipment Coordinator @VEC

Role Description

The Owner Furnished Equipment Coordinator (OFE-C) owns all Owner Furnished Equipment (also called Owner Furnished, Contractor Installed, or OFCI) across the project lifecycle, from early identification and planning through procurement tracking, design coordination, delivery, and closeout. The role reports to the Digital Delivery Program Manager and is assigned to a single site or campus. The OFE-C is the single-threaded owner of the OFE pipeline from design through operations handover, and the primary point of coordination between the owner, vendors, design team, GC, trade partners, BIM/VDC team, commissioning team, and operations stakeholders.

Owner furnished scope fails when it gets deferred to another party. The OFE-C holds it instead:

• Identifying gaps early
• Asking the technical questions
• Tracking decisions
• Escalating risk
• Acting with authority on the owner's behalf

The OFE-C does not purchase or install equipment. The role governs the work through a master OFE log kept as the single source of truth, a RASCI matrix that settles who furnishes, installs, and accepts each item, and asset metadata validated against the project's Asset Information Requirements (AIR) schema. This is a mission-critical coordination role, roughly 60% cross-party coordination and communication and 40% technical judgment.

Key Responsibilities

• Master OFE Log & Tracking
  • Create, own, and maintain the master OFE log as the single source of truth for end-to-end equipment tracking.
  • Keep all tracking logs current and usable by every party working from them.
  • Enforce model metadata compliance against the Asset Information Requirements (AIR) schema using automated validation tools.
  • Maintain the CDE for the OFE register and supporting documentation.
• Responsibility Boundaries & Scope Interfaces
  • Define who furnishes, purchases, delivers, installs, connects, tests, commissions, warrants, and accepts each OFE item.
  • Identify and resolve scope gaps through a RASCI matrix.
  • Hold owner-furnished scope rather than deferring it.
• Technical & Installation-Interface Coordination
  • Collect and track vendor cut sheets, installation manuals, and utility requirements.
  • Coordinate OFE requirements across various teams.
  • Inform BIM/VDC of OFE design changes ahead of time.
• Procurement, Delivery & Schedule Risk
  • Monitor equipment selections, purchase orders, and lead times.
  • Escalate late decisions and schedule impacts to responsible parties.
  • Use visual planning and 4D sequencing tools to review equipment development.
• Commissioning, Turnover & Operational Readiness
  • Track delivery confirmation, installation verification, and warranties.
  • Validate asset metadata against the AIR schema before operational sign-off.
  • Deliver the asset data and closeout documentation package.
• Stakeholder Coordination
  • Owner and client team for equipment decisions and approvals.
  • Owner procurement for purchasing status and vendor contracts.
  • Equipment vendors for cut sheets and installation requirements.
  • Design team for layout and infrastructure coordination.
  • BIM/VDC team for equipment modeling and clash detection.
  • GC project management for schedule integration and issue escalation.
  • Trade contractors for installation requirements.
  • Commissioning and facilities teams for startup and turnover acceptance.

Qualifications

• 5 to 7 years of direct experience in equipment procurement, project management, or related field.
• Strong understanding of construction sequencing, design coordination, and logistics.
• Familiarity with MEP, structural, low-voltage, and architectural coordination issues.
• Ability to build and manage equipment logs and interpret technical documents.
• Experience working across various stakeholders on live projects.

Preferred Qualifications

• Direct OFE, OFCI, or FF&E coordination experience for data center owners.
• Experience on hyperscale or multi-building campus programs.
• Familiarity with Asset Information Requirements (AIR) schemas.
• Owner's representative or owner-side project experience.

Soft Skills Required

• Takes ownership of scope that has no obvious home.
• Strong written communication skills.
• Comfortable asking technical questions until clarity is achieved.
• Organized and persistent on follow-through.

Hard Skills Required

• Working knowledge of construction documents and equipment coordination workflows.
• Ability to maintain structured data at scale.
• Understanding of construction schedules and critical-path impacts.
• Working proficiency across Procore, Autodesk Construction Cloud, Bluebeam, Smartsheet, Excel, and 4D review tools.

Company Description

VEC is an Equal Employment Opportunity Employer. In accordance with federal and state laws, VEC does not discriminate in employment because of race, color, religion, sex, national origin, age, physical and mental disability, marital status, pregnancy, childbirth, breastfeeding or related condition, ancestry, medical condition, veteran or military status, sexual orientation, gender, gender identity or gender expression, HIV/AIDS status, genetic information, or any other characteristic protected by law.