[Hiring] Office Assistant @Glitz Construction

Role Description

Glitz Construction is seeking a Remote Office Assistant to support our daily operations, ensuring smooth workflows and keeping our team on track.

The Remote Office Assistant will play a crucial role in our daily operations. This position requires a highly organized individual with strong administrative skills and the ability to manage multiple tasks efficiently. You will work closely with our leadership team to support key business functions such as:

• Vendor communication
• Bookkeeping coordination
• Project tracking
• Administrative duties

Key Responsibilities:

• Manage and oversee administrative operations to ensure efficiency and organization.
• Assist in tracking subcontractor bids, following up on quotes, and ensuring timely responses.
• Coordinate with our bookkeeper to manage accounts payable/receivable, financial tracking, and job costing.
• Monitor project expenses, organize receipts, and assist in job costing efforts.
• Communicate with vendors and suppliers to obtain pricing and update project estimates.
• Maintain digital records and ensure all documents are accurately organized and accessible.
• Provide administrative support for pre-construction tasks, including bid tracking and scheduling.
• Assist with invoicing, billing, and ensuring subcontractor payments are correctly processed.
• Develop and maintain streamlined workflows to improve operational efficiency.

Qualifications

• 3 or more years of experience in office administration, preferably in construction or a related field.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in bookkeeping coordination and familiarity with accounts payable/receivable.
• Experience with job costing or willingness to learn.
• Comfortable working independently and taking initiative to solve problems.
• Proficiency in Google Workspace (Docs, Sheets, Drive) and other administrative software.
• Ability to collaborate remotely and effectively manage tasks without direct supervision.

Requirements

• Full time, remote position
• Competitive hourly rate at $8.00 to $10.00 per hour, based on experience.
• Flexible Remote Work. Enjoy the ability to work from home while supporting a growing business.
• Performance-Based Bonus. Receive a holiday performance bonus based on company success.
• Career Growth. Be part of a dynamic, expanding company where your contributions make a direct impact.

How to Apply

If you are a highly organized and motivated professional looking to be a key part of a growing company, we encourage you to apply! Please submit your resume and a brief cover letter detailing your experience and why you would be a great fit for Glitz Construction. We look forward to meeting you!

Company Description

Glitz Construction is a family-owned business with nearly two decades of experience in the construction industry. Founded 18 years ago by our dedicated leader, we specialize in delivering high-quality construction projects with precision and integrity. As a small but dynamic team, we pride ourselves on our commitment to excellence, efficiency, and customer satisfaction. With a combination of in-house staff and trusted subcontractors, we keep our projects running smoothly while maintaining strong relationships with our clients.