[Hiring] Office Assistant @Augusta Mae Boutique

Role Description

The Office Administrator will ensure a smooth workflow by performing various administrative duties that contribute to an efficient office environment. This position requires a detail-oriented individual with strong organizational skills, excellent communication abilities, and the capacity to manage multiple tasks effectively.

• Provide front desk support, including greeting visitors and managing multi-line phone systems with excellent phone etiquette.
• Perform data entry, filing, and clerical duties to maintain organized records and documentation.
• Assist in calendar management, scheduling appointments.
• Utilize Microsoft Office and Google Workspace for document creation, spreadsheets, and presentations.
• Support bookkeeping tasks and maintain accurate financial records using QuickBooks.
• Handle customer inquiries with professionalism, providing exceptional customer support.
• Proofread documents for accuracy and clarity before distribution.
• Manage office supplies inventory and place orders as necessary to ensure smooth operations.
• Collaborate with team members on various administrative projects as needed.

Qualifications

• Proven experience in an administrative role or similar position with a focus on office experience.
• Strong computer skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Familiarity with QuickBooks for bookkeeping tasks (One Year of Experience with QuickBooks is necessary for inputting data, creating invoices, A/P, A/R, Reconciliation. Photography skills a plus).
• Excellent organizational skills with the ability to manage time effectively and prioritize tasks.
• Bilingual candidates are highly encouraged to apply to enhance communication with diverse clients.
• Experience with multi-line phone systems and strong phone etiquette is essential.
• Ability to type efficiently with attention to detail for data entry tasks.
• Strong interpersonal skills with a commitment to providing outstanding customer service.
• High School diploma or GED required.
• Ability to work independently with minimal supervision.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance