[Hiring] Office Administrator/Clerk of the Board @Regional Government Services

Role Description

Are you a self-motivated professional who thrives in a collaborative environment and enjoys working with a Board of Directors, agency leadership, staff, and members of the public? Are you excited by the opportunity to play a key role in a small, dynamic organization—bringing your initiative, organizational skills, and independent judgment to support one of California’s most unique and meaningful trail development efforts? If so, we invite you to apply for the Office Administrator/Clerk of the Board with the Great Redwood Trail Agency. This is an opportunity to make a meaningful contribution to an organization with a distinctive mission.

Under direction, performs complex administrative tasks in support of the Executive Director, Deputy Director, and other management staff; serves as Clerk of the Board performing official Board and Committee support functions such as:

• Preparing agendas and minutes
• Coordinating public meetings
• Maintaining official records
• Ensuring compliance with open meeting laws
• Managing the full range of Agency administrative functions including records, correspondence, and contact databases
• Performing research and other administrative support
• Performing other duties as assigned

Qualifications

• Self-starter with excellent time management skills
• Process oriented with attention to detail
• Ability to adhere to strict deadlines
• Ability to manage multiple high-priority deadlines simultaneously
• Proactive, self-directed work style
• Ability to develop, maintain, and improve comprehensive tracking systems
• Ability to evaluate and adopt new tools and platforms
• High degree of discretion and confidentiality
• Knowledge of applicable federal, state, and local laws
• High degree of technological fluency and skills
• Excellent written and oral communication skills
• Experience in maintaining administrative files
• Experience using Microsoft Office Suite programs
• Availability to attend Board meetings and prepare minutes
• Experience in a public agency (highly desirable)

Requirements

• Any combination of experience and training that would provide the required knowledge and abilities may be qualifying
• Bachelor’s degree in public administration, communications, business administration, or related field preferred
• Three (3) years of experience supporting senior executive leadership in a public agency or similarly complex organization
• Demonstrated experience independently designing and managing administrative systems is highly desirable
• Possession of a valid California driver’s license at the time of hire
• Access to a reliable personal vehicle for authorized Agency business

Benefits

• Salary: $85,000 – $100,000 Annually
• This is a primarily remote, California-based position
• GRTA will provide a computer and office equipment
• Limited travel is required for meetings, training, and Agency events

Company Description

The Great Redwood Trail Agency (GRTA) is a public agency that was formed in 2022 to develop, manage, and steward the Great Redwood Trail (GRT) across Mendocino, Trinity, and Humboldt counties. The agency is transforming approximately 230 miles of the former Northwestern Pacific Railroad corridor into one of the longest multi-use rail trails in the United States.

The Great Redwood Trail will connect communities while providing opportunities for:

• Walking
• Hiking
• Bicycling
• Equestrian use
• Outdoor recreation
• Environmental restoration
• Cultural interpretation
• Public enjoyment

GRTA works collaboratively with California Native American tribes, local communities, public agencies, nonprofit organizations, private landowners, utilities, regulatory agencies, and other stakeholders to fulfill its mission and ensure responsible stewardship of the corridor.