[Hiring] Office Admin & Finance Assistant @Hunt St

Role Description

We’re looking for a proactive and detail-oriented Office Admin & Finance Assistant to support the founding partners and wider team of a growing Australian creative agency. You’ll help manage finance, scheduling, and daily operations while taking initiative and keeping things on track. The role offers the opportunity to grow into greater responsibility as the business scales.

• Reconcile receipts and support accounts payable with the Finance Manager.
• Manage calendars, travel bookings, and scheduling for the business partners.
• Monitor inboxes and calendars, flagging priorities and items requiring attention.
• Support performance review administration and timelines.
• Handle office administration and purchasing across three offices.
• Follow and improve existing systems, processes, and SOPs.
• Use AI tools to improve efficiency and processes.
• Provide general administrative support as needed.

Qualifications

• 2–3+ years of experience in finance administration, EA support, or a similar role.
• Admin support: calendar and inbox management, travel coordination, and general office administration.
• Finance administration: accounts payable, receipt reconciliation, purchasing expenses, and Xero.
• Strong Google Workspace skills for day-to-day administration and scheduling.
• Strong attention to detail and accuracy when handling financial and confidential information.
• Confident spoken and written English, with the ability to communicate directly with the Australian team via Zoom.
• Proactive, organised, and able to work independently with good judgement.
• Comfortable using AI tools and learning new systems and processes.

Requirements

• This is a remote role that will be set up as an independent contractor engagement.
• To ensure alignment and transparency, successful candidates will be expected to:
• Disclose any existing ongoing roles or client work.
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”).

Benefits

• Compensation range: $1,500 AUD - $2,000 AUD / Monthly.
• Flexibility in managing your time as a contractor.
• Opportunity to grow into greater responsibility as the business scales.