[Hiring] NDIS Admin & Compliance Coordinator @Hunt St

Role Description

Looking for Philippines-based candidates for the role of NDIS Admin & Compliance Coordinator.

Compensation range: $1,500 AUD - $2,000 AUD / Monthly

Engagement type: Independent Contractor Agreement

Work Schedule: This role is expected to align with AEST business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.

Our growing NDIS organization is seeking a highly organized and strategic professional to step into the role of Internal Systems and Administration Lead. In this pivotal position, you will serve as our in-house expert, optimizing our operational frameworks and driving administrative excellence as we scale. This is a broad, hands-on role combining:

• NDIS Administration
• NDIS Compliance
• HR administration
• Payroll coordination (SCHADS Award)
• Bookkeeping
• Rostering
• Executive support
• Systems management

You will work closely with leadership and take ownership of keeping the business organised, compliant, and running smoothly behind the scenes.

The ideal candidate is more than an administrator. You are someone who anticipates what needs to be done, identifies problems before they become issues, improves processes, and takes ownership from start to finish. You should be comfortable stepping into a fast-moving environment, figuring things out independently, and taking work off leadership's plate without needing to be constantly directed.

Qualifications

• Extensive NDIS & PRODA Expertise: A minimum of 3 years of full-time experience navigating NDIS administration, compliance frameworks, and the PRODA portal.
• Executive-Level Support: Proven experience as a Senior Administrator or Executive Assistant, with a strong background in supporting founders, small business owners, or leadership teams.
• Advanced Systems Configuration: High-level proficiency in ShiftCare, Employment Hero, and Xero.
• Australian HR & SCHADS Award Knowledge: A strong, practical understanding of Australian HR and payroll principles, with specific expertise in interpreting and applying the SCHADS Award.
• Core Bookkeeping Capabilities: Hands-on financial administration experience, including accurate payroll processing, invoicing, and bank reconciliations.
• Technological Agility & Process Optimization: Highly tech-savvy and a rapid learner of new tools (e.g., Snap forms).
• Comprehensive Software Expertise: Advanced skills across the Microsoft 365 ecosystem (Outlook, Teams, Excel, Word, PowerPoint) as well as practical design experience using Canva for professional communications.
• Exceptional Communication & Accuracy: Flawless written and spoken English, paired with meticulous attention to detail across all data entry, compliance, and communication tasks.

Requirements

• Proactive Leadership & Anticipation: Excel at anticipating the needs of executive leadership and proactively identifying areas where you can add value.
• High Emotional Intelligence & Discretion: Possess exceptional communication skills, easily balancing a warm, person-centered approach with strong operational efficiency.
• Outcome-Focused & Adaptable: Highly motivated by seeing projects through to successful completion.
• Resourceful & Autonomous: Thrive in an environment of trust and autonomy, possessing strong problem-solving skills.

Benefits

• This is a remote role that will be set up as an independent contractor engagement.
• To ensure alignment and transparency, successful candidates will be expected to disclose any existing ongoing roles or client work.
• NDIS Compliance Screening: Must successfully undergo and maintain all mandatory background checks and worker screening required for NDIS compliance.
• Secure Remote Setup: Must have a reliable, high-speed internet connection and your own secure, professional-grade equipment.
• Full Exclusivity (40 hours/week): Required to be fully dedicated to this role on a full-time basis.
• Strict Confidentiality & No Social Media Disclosure: Must maintain absolute confidentiality regarding the business and our participants.