[Hiring] Marine Logistics Operations Specialist @Sourcefit

Role Description

The Marine Logistics Operations Specialist will support the end-to-end coordination of international shipments of marine spare parts and technical supplies to vessels worldwide. The role operates in a highly time-sensitive logistics environment where shipments must often reach vessels within specific port-call windows.

• Coordinate end-to-end international shipments of marine spare parts and technical supplies via air, sea, courier, and road freight.
• Arrange and monitor time-critical deliveries to vessels, ports, shipyards, and other designated locations worldwide.
• Coordinate with freight forwarders, port agents, customs representatives, warehouses, airlines, shipping lines, courier companies, and other logistics partners.
• Liaise with port agents and other relevant parties to coordinate vessel deliveries according to vessel schedules and port-call requirements.
• Coordinate shipment consolidations and movements through bonded warehouses when required.
• Monitor shipment milestones closely and proactively follow up with logistics partners to ensure timely delivery.
• Track international shipments from collection through final delivery and provide timely status updates to customers and internal stakeholders.
• Prepare, review, and manage shipping and customs documentation required for international freight movements.
• Ensure shipment information and supporting documents are accurate, complete, and properly recorded.
• Identify potential shipment delays, documentation issues, customs concerns, or other operational problems and escalate them promptly.
• Communicate professionally with customers, agents, suppliers, and logistics partners across different countries and time zones.
• Maintain accurate shipment records and update relevant information in ERP, TMS, or other internal systems.
• Review freight costs, invoices, and other shipment-related charges for accuracy.
• Assist with operational reporting, procurement coordination, and shipment planning as required.
• Manage multiple active shipments and priorities simultaneously while maintaining accuracy and responsiveness.
• Support urgent operational requirements and follow-ups associated with time-sensitive marine logistics movements.

Qualifications

• Bachelor's degree is required. Degrees in Logistics, Maritime Studies, Economics, Supply Chain Management, Business, or a related field are preferred.
• Candidates with a bachelor's degree in another field may also be considered if they have relevant logistics, freight forwarding, shipping, or similar professional experience.
• Ideally 2–3 years of relevant experience in freight forwarding, international logistics, shipping, supply chain operations, or a related field.
• International freight forwarding experience is highly preferred.
• Experience specifically supporting marine logistics, ship spares, or vessel deliveries is a strong advantage but is not required.
• Excellent written and verbal English communication skills are essential.
• Familiarity with international shipping processes, documentation, and freight coordination.
• Knowledge of Incoterms, shipping documents, customs processes, bonded warehouses, and multimodal transportation is an advantage.
• Experience using ERP, TMS, freight forwarding, or similar logistics systems is preferred but not required.
• Proficiency in Microsoft Office, particularly Excel and Outlook.
• Strong organizational and time-management skills.
• Strong attention to detail and ability to maintain accurate shipment records and documentation.
• Strong problem-solving skills and ability to respond quickly to operational issues and changing shipment requirements.
• Proactive, dependable, and comfortable working in a fast-paced international logistics environment.
• Able to work independently in a remote setup while maintaining consistent communication and responsiveness.

Requirements

• Work from Home (Candidate must be based within Metro Manila)
• Schedule: Monday to Friday | 1:00 PM to 10:00 PM PHT
• *2:00 PM to 11:00 PM PHT during the first month of training
• Holiday: To be discussed