[Hiring] Manager, Grant Operations & Administration @Goodwill Industries International, Inc.

Role Description

Manages the administrative backbone for the Workforce Innovation & Systems portfolio, including GDCA Digital Skills/LERs and Opportunity Accelerator grants. This position owns portfolio-level award activation, RFP/site-selection administration, sub-award lifecycle management, procurement/PO coordination, financial monitoring coordination, documentation integrity, and closeout discipline for high-volume private grants and sub-recipient activity.

NOTE: This position is supported by grants. The position’s establishment and continuance may be dependent upon on-going grant funding.

Qualifications

• Bachelor’s degree in Business or Public Administration, Nonprofit Management, Project Management, Human Services or a related field.
• Master’s degree preferred but not required.
• Professional certifications such as PMP or grant management desirable.

Requirements

• Minimum 3-5 years of progressively responsible experience in grant administration, project management, nonprofit administration or other operational roles.
• Experience using Microsoft Office Suite, SharePoint, Excel-based tracking tools, dashboards and collaboration platforms.

Benefits

• Opportunity to manage a diverse portfolio of grants.
• Engagement with cross-functional teams and stakeholders.
• Professional development opportunities.

Specific Duties

• Manage a portfolio of active grants, including federal and private funding streams.
• Receive and log grant awards: review terms, conditions, reporting requirements, and operational implications in partnership with cross-functional stakeholders.
• Coordinate grant launch activities, including SharePoint setup, grant coding requests, financial tracking inputs and system access needs.
• Maintain portfolio-specific grant administration infrastructure, including policies, SOPs, templated reporting trackers, compliance checklists, grant calendars, and audit-readiness tools.
• Lead administration setup and coordination of RFP and site selection process.
• Manage the full sub-award process including template preparation, documentation assembly, contract system submission and contract workflow coordination, site-specific subawards, budgets and attachments, signature tracking and execution.
• Coordinate sub-award invoicing, procurement, and PO workflows in partnership with Finance and Program teams.
• Support ongoing grant monitoring activities including budget and financial reviews, subrecipient financial and documentation compliance checks.
• Lead grant closeout planning and execution, including final deliverables, documentation completeness, and archival processes.
• Identify and escalate compliance, financial, capacity or reporting risks to the Sr. Director.
• Coordinate with Specialist staff to ensure continuity, cross-training, and workload coverage across the portfolio.

Skills Needed

• Demonstrates the ability to consistently execute work with accuracy, timeliness, and accountability.
• Maintain a strong understanding of regulatory, funder, and organizational requirements while proactively managing risk.
• Builds productive working relationships and aligns stakeholders around common goals.
• Communicates information clearly and maintains accurate, organized records to support accountability and transparency.
• Demonstrates comprehensive understanding of the full grant management process from opportunity identification through closeout.
• Seeks opportunities to improve efficiency, effectiveness, and scalability through process and systems enhancements.

Decision Making

This position should exercise moderate independent judgment within established policies, procedures, and grant requirements.

Supervision

Works under general supervision with considerable latitude in organizing and executing assigned responsibilities. Work is reviewed for overall effectiveness, compliance, and results.

Physical Effort

Sedentary with lifting 10 pounds maximum and occasionally lifting and/or carrying such articles or files. Walking and standing are required occasionally; long hours sitting at a desk and using a computer.

Our Values

• Our mission happens through me (Passion): We have a fire for our mission and inspire the same in our peers.
• Drive to make a difference (Impact): Our work must lead to a measurable difference in the lives of the people Goodwill serves.
• You before me (Respect): We treat all people with dignity, kindness, appreciation, and respect.
• Thriving begins at home (Well-being): We respect the contributions and needs of our individual team members equally.
• Out of Many, One Goodwill (Advancing Our Mission Together): We embrace all people and perspectives as we advance Goodwill’s mission.
• Be bold, learn and grow (Agility): We are open, creative, innovative, agile, and willing to take risks.