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Legal Secretary/Admin Assistant @Pearl

[Hiring] Legal Secretary/Admin Assistant @Pearl

Apr 12, 2025 - Pearl is hiring a remote Legal Secretary/Admin Assistant. đź’¸ Salary: competitive, based on experience. đź“ŤLocation: USA.

This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more.

Role Description

This role involves managing and organizing legal documents and supporting attorneys in various tasks.

  • Managing and organizing legal documents, correspondence, and case files
  • Drafting, proofreading, and formatting legal letters, contracts, pleadings, and memos
  • Scheduling meetings, hearings, and deadlines for attorneys
  • Filing and serving court documents in compliance with jurisdictional protocols
  • Handling communication with clients, courts, and other law firms
  • Managing inboxes, intake forms, and CRM tools (Clio, MyCase, etc.)
  • Supporting attorneys with trial preparation and research organization
  • Billing, timesheet reconciliation, and expense management
  • Ensuring all legal records are up to date and properly archived

Immediate tasks anticipated for the candidate to fully own on week 1:

  • Familiarize with the firm’s document management and case management systems
  • Organize and digitize current client files for improved retrieval
  • Format, proofread, and send templated legal correspondences
  • Create a calendar of upcoming court and client deadlines
  • Schedule internal attorney-client calls
  • Conduct data entry and billing reconciliation for the previous month’s activity
  • Begin building and maintaining the case status tracking system

Qualifications

  • Extremely organized with an obsessive eye for detail
  • Proactive communicator who updates before being asked
  • Trustworthy and able to handle confidential material
  • Clear, concise, and polished in written English
  • Tech-savvy and capable of navigating modern tools
  • Understands urgency without compromising quality

Requirements

  • Background working for US-based law firms is highly preferred
  • Familiarity with legal documentation for litigation, contracts, and real estate law is a plus
  • Strong written and spoken English required
  • High-speed internet and a quiet, professional home office setup

Benefits

  • Competitive Salary
  • Fully remote—work from anywhere
  • Ample paid time off to rest and recharge
  • Grow through guidance from international industry experts
  • Ongoing access to resources for professional growth
  • Work and connect with professionals around the world
  • Flexible hours that support a healthy work-life balance

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đź“Ť Be aware of the location restriction for this remote position: USA
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Back to Remote jobs  >   All others
Legal Secretary/Admin Assistant @Pearl
All others
Salary đź’¸ competitive, based on experience
Remote Location
USA
Job Type full-time
Posted Apr 12, 2025
Apply for this position Unlock 53,715 Remote Jobs
️
đź“Ť Be aware of the location restriction for this remote position: USA
‼ Beware of scams! When applying for jobs, you should NEVER have to pay anything. Learn more.
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