[Hiring] Lease Administration & Business Licensing Coordinator @Emapta

Role Description

Own Compliance Operations Behind a Fast-Growing Wellness Franchise. This Lease Administration & Business Licensing Coordinator role sits at the center of a rapidly expanding U.S. wellness franchise operation where lease accuracy, licensing compliance, and operational coordination directly support studio launches, revenue readiness, and long-term portfolio management.

• Oversee critical lease administration workflows.
• Maintain audit-ready documentation.
• Coordinate with municipal agencies across multiple jurisdictions.
• Ensure business licenses remain compliant and current across a growing national footprint.
• Designed for highly organized professionals who thrive in detail-intensive environments.
• Offers long-term global career growth within a premium, business-critical support function.

Qualifications

• 2-5+ years of experience in lease administration, real estate, property management, project coordination, or related administrative functions.
• Experience with lease abstraction platforms, preferably Leasecake.
• Experience working with U.S. municipal agencies or business licensing processes is highly preferred.
• Strong understanding of commercial lease structures including NNN leases, CAM reconciliations, rent schedules, and related documentation.
• Exceptional attention to detail and organizational capability.
• Ability to manage multiple locations, jurisdictions, deadlines, and compliance requirements simultaneously.
• Excellent written and verbal English communication skills.
• Confidence communicating directly with U.S.-based landlords, municipal agencies, and internal stakeholders.
• Proficiency in Microsoft Office applications, particularly Excel, Microsoft Teams, and document management systems.
• Ability to navigate ambiguity and resolve issues independently with minimal supervision.
• Reliable home office setup and stable internet connection.
• Willingness to work U.S. business hours.

Requirements

• Maintain high accuracy across lease records, licensing documentation, and compliance tracking systems.
• Demonstrate strong ownership over lease administration and licensing outcomes from intake through renewal.
• Execute consistent follow-through on deadlines, renewals, notices, and municipal coordination.
• Collaborate effectively with cross-functional teams across different time zones.
• Follow structured processes while identifying workflow improvement opportunities.
• Solve operational and documentation issues independently in unfamiliar or evolving jurisdictions.

Benefits

• Day 1 HMO coverage with free dependent.
• Competitive salary package.
• Night differential pay to maximize your earnings.
• Permanent WFH arrangement.
• Prime office location in Makati with easy access to MRT stations, restaurants, and banks.
• Fixed weekends off.
• Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure).
• Unlimited upskilling through Emapta Academy courses.
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer!
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more!).
• Unlimited opportunities for employee referral incentives across the organization.
• Standard government and Emapta benefits.
• Total of 20 annual leaves to be used at your own discretion (including 5 credits convertible to cash).
• Fun engagement activities for employees.
• Mentorship and exposure to global leaders and teams.
• Career growth opportunities.
• Diverse and supportive work environment.