[Hiring] Junior Business Administrator, International Operations @Remote

Role Description

Remote is solving modern organizations’ biggest challenge – navigating global employment compliantly with ease. We make it possible for businesses of all sizes to recruit, pay, and manage international teams.

This role will report to the Business Administrator but will support International Operations and work closely with the IO team.

What this job can offer you:

• Key role in the operational backbone of a dynamic, global International Operations team.
• Work across a variety of administrative and coordination tasks that support international workflows, streamline processes, and ensure smooth day-to-day functioning across jurisdictions.

Qualifications

• Exceptional organizational, communication, and prioritization skills.
• Proactive and self-motivated.
• Adaptable and collaborative.
• Tech-savvy and systems-oriented.
• Fluent in English.
• Process-oriented mindset.

Requirements

• Ability to manage multiple tasks, communicate clearly across teams, and effectively prioritize workload in a fast-paced environment.
• Takes initiative, anticipates needs, and follows through with minimal supervision.
• Thrives in a dynamic, remote-first environment.
• Very comfortable using digital tools to stay organized and efficient.
• Experienced in using automations for repetitive tasks.
• Proficient in Google Workspace, Notion, Slack, and Coupa.
• Strong written and verbal communication skills in English are essential.
• Able to follow, improve, and document operational processes, with a focus on efficiency and scalability.

Key Responsibilities

• Monitor physical mail received, ensure proper assignment to the relevant teams, and follow up on unaddressed items.
• Manage incoming invoices by coordinating reviews and processing them in Coupa.
• Assist through the onboarding process on Remote’s platform.
• Coordinate signature requests and notarisations, and manage courier dispatch and tracking.
• Review headcount data by country on a monthly basis and update the internal database.
• Organise and maintain Google Drive folders used across the team.
• Identify inefficiencies or inconsistencies in existing workflows and collaborate with team members to improve processes.
• Communicate clearly and promptly with internal stakeholders and external partners.

Practicals

• You'll report to: Business Administrator, Legal.
• Direct reports: N/A.
• Team: Business Administration, International Operations.
• Start date: As soon as possible.

Benefits

• Work from anywhere.
• Flexible paid time off.
• Flexible working hours (we are async).
• 16 weeks paid parental leave.
• Mental health support services.
• Stock options.
• Learning budget.
• Home office budget & IT equipment.
• Budget for local in-person social events or co-working spaces.

How to apply

Please fill out the form below and upload your CV in PDF format. We kindly ask you to submit your application and CV in English.

If you don’t have an up-to-date CV but are still interested, feel free to add a copy of your LinkedIn profile instead.

We encourage folks from all ethnic groups, genders, sexuality, age, abilities, disability status, and any other under-represented group to apply.

At Remote, we embrace AI as a valuable tool while prioritizing human creativity and authenticity.