[Hiring] Hybrid Executive Assistant & Bookkeeper @Hunt St

Role Description

We’re looking for a highly organised Hybrid Executive Assistant / Bookkeeper who can confidently support both operational administration and financial processes across multiple business entities. This role combines executive support responsibilities with hands-on bookkeeping and light accounting administration. You’ll help manage schedules, communications, coordination tasks, supplier interactions, and financial workflows while ensuring accuracy, professionalism, and strong attention to detail at all times.

The ideal candidate is proactive, commercially aware, highly organised, and capable of working autonomously with minimal supervision. Strong Australian bookkeeping experience and excellent communication skills are essential for success in this role.

Key Responsibilities

• Manage day-to-day bookkeeping tasks across multiple trusts and business entities
• Maintain accurate financial records using Xero, QuickBooks, or similar accounting platforms
• Process accounts payable and receivable, reconcile transactions, and assist with financial reporting
• Support the business owner with executive administration and operational coordination
• Manage calendars, scheduling, inboxes, follow-ups, and internal coordination tasks
• Liaise professionally with suppliers, external partners, and internal team members
• Assist with invoice management, payment tracking, and general accounting administration
• Coordinate documentation, records, and reporting across multiple entities
• Help improve administrative systems, organisation, and operational workflows
• Support international payment processes and multi-currency transactions where required
• Maintain confidentiality and professionalism when handling sensitive business and financial information
• Proactively identify inefficiencies, bottlenecks, or areas requiring attention

Qualifications

• Previous experience in both Executive Assistant and Bookkeeping support roles
• Strong hands-on experience with Xero is highly preferred
• Familiarity with QuickBooks or similar accounting platforms
• Experience working with Australian businesses and Australian bookkeeping standards
• Experience managing multiple entities, trusts, or complex business structures is highly desirable
• Strong organisational and time management skills
• Excellent written and spoken English communication skills
• Professional and confident communication style, including over the phone and video calls
• Ability to work autonomously and manage priorities independently
• High attention to detail and strong problem-solving skills
• Trustworthy, reliable, and highly discreet with confidential information
• Long-term mindset and genuine interest in growing within the role

Nice to Have

• Experience supporting founders, executives, or leadership teams directly
• Exposure to eCommerce businesses or international transactions
• Familiarity with PayPal, foreign exchange payments, or multi-currency reconciliations
• Experience coordinating across larger teams or distributed remote teams
• Understanding of basic financial reporting and cash flow management
• Experience improving internal administrative or bookkeeping systems

Work Arrangement & Expectations

This is a remote role that will be set up as an independent contractor engagement. To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)