[Hiring] HVAC Estimator / Plan Take-Off Specialist @Scale-X Solutions

Role Description

We are seeking a detail-oriented and highly analytical HVAC Estimator / Plan Take-Off Specialist to join our team. This role is critical in reviewing construction drawings, performing accurate material take-offs, and preparing precise cost estimates for HVAC systems and components.

• Review architectural, mechanical, and construction drawings, blueprints, and specifications
• Perform detailed HVAC plan take-offs for ducted and split system projects
• Quantify materials, equipment, labour, and installation requirements accurately
• Prepare detailed and competitive cost estimates and quotations
• Interpret project scope, identify risks, exclusions, and discrepancies in plans
• Coordinate with sales, project managers, contractors, and suppliers
• Support pricing strategy, tender submissions, and proposal development
• Maintain organized documentation of estimates, bids, and revisions
• Ensure all estimates are completed within required deadlines
• Stay updated with HVAC systems, products, industry standards, and market pricing
• Perform fan selections and technical calculations as required
• Use Fantech selection software (mandatory requirement)

Qualifications

• Proven experience as an HVAC Estimator, Mechanical Estimator, or similar role
• OR background as an HVAC / air conditioning technician transitioning into estimating
• Strong ability to read and interpret HVAC/mechanical drawings and specifications
• Experience performing detailed material take-offs and quantity surveying
• Solid understanding of HVAC systems including ductwork, fittings, and equipment
• Proficiency in estimating tools such as Bluebeam, AutoCAD, or similar software
• Strong numerical, analytical, and problem-solving skills
• Excellent attention to detail with a high level of accuracy in cost estimation
• Strong communication and coordination skills across teams and stakeholders
• Ability to manage multiple projects and meet tight deadlines
• Familiarity with Australian building codes and HVAC standards

Preferred Qualifications

• Background in mechanical engineering, HVAC trade, or construction
• Experience in both residential and commercial HVAC projects
• Understanding of supplier pricing, procurement processes, and margin control
• Experience working in the Australian HVAC industry

Key Attributes

• Strong commercial awareness and understanding of cost impact
• High accountability for accuracy in estimating outputs
• Ability to think like both a technician and an estimator
• Proactive, detail-driven, and process-oriented