[Hiring] Group Getaway Organizer @Blyss Journeys

Role Description

The Remote Group Getaway Organizer helps group leaders transform an idea into a structured vacation their members can join. This role is designed for someone who enjoys bringing people together, managing moving parts, and communicating with a group without becoming overwhelmed.

How the Process Works:

• Begin with the group leader—not every individual traveler.
• Identify the purpose of the trip, estimated attendance, preferred dates, departure options, budget range, and activities connected to the group's interests.
• Evaluate cruises, resorts, hotels, meeting spaces, group dining, transportation, and private activities.
• Help establish a registration process and a clear communication schedule.

Your Responsibilities:

• Consult with club leaders, instructors, coaches, organizations, and family representatives.
• Help define the theme, purpose, dates, budget, and size of each group trip.
• Research destinations and properties that can accommodate the group.
• Request and review available group rates, space, and reservation terms.
• Create clear trip summaries that group leaders can share with participants.
• Establish deposit, registration, and final-payment timelines.
• Track participant interest and reservation progress.
• Maintain rooming lists and traveler information.
• Prepare group announcements, reminders, and frequently asked questions.
• Coordinate available meeting areas, group dining, activities, or private events.
• Communicate with the primary group leader to prevent conflicting instructions.
• Help organize pre-trip information sessions when appropriate.
• Develop relationships with local clubs and organizations that may travel in the future.

Qualifications

• Candidates must be at least 18 years old.
• Candidates must reside in the United States or Mexico.
• Reliable internet access and a computer or compatible device are required.
• Strong group communication and organizational skills are required.
• Candidates must be comfortable managing several travelers and deadlines.
• Candidates must be able to communicate policies clearly and consistently.
• Strong recordkeeping and follow-up skills are required.
• Candidates must be willing to build relationships with clubs, instructors, and community organizations.
• Candidates must be able to work independently and complete required training.
• Experience in event planning, coaching, education, membership organizations, hospitality, or group administration is helpful but not required.
• Training and group-planning resources are provided.