[Hiring] Grants Manager @Princeton University

Role Description

Princeton University seeks a highly motivated, highly experienced individual to serve as Grants Manager (GM) in the Department of Molecular Biology. This position is fully remote. The GM’s primary responsibilities are pre- and post-award activities related to sponsored project grants, including faculty research grants and career awards, as well as fellowships/career development awards for graduate students and postdoctoral associates and internal limited submission opportunities. The person in this position must have experience with sponsored academic research awards either at the pre- or post-award stage. The ideal person will have both. This position requires minimum supervision and reports to the Senior Grants Manager.

Responsibilities

• Pre-award activities require preparation of applications for federal and private granting agencies and the ability to work with web-based proposal submission sites such as NIH Commons/ASSIST, NSF Fastlane, grants.gov, and Proposal Central.
• The GM prepares budgets and budget justifications and takes responsibility for all administrative tasks involved in the submission of proposals and Just in Time information.
• Regular and independent communication with faculty members, postdoctoral staff, and graduate students in a university academic department setting.
• Experience with tight deadlines and preparation of documents for review by the Office of Research & Project Administration (ORPA) for submission to funding agency in Princeton ERA.
• Knowledge of biomedical granting agencies to search for appropriate funding.
• Ability to understand program announcements and "terms & conditions" for each agency.
• Post-award activities require communication with the award sponsors and coordination with PIs, Sponsored Research Accounting (SRA), and ORPA.
• Responsible for sponsored awards plus departmental or other internal accounts and requires independent management of post-award monitoring activities for grants.
• Facilitating PI submission of annual progress reports and close-out documents for sponsored projects, fellowships, and subcontracts.
• Monitoring allowable and allocable costs, spending patterns, and balances.
• Using PeopleSoft Prime for journals to transfer costs and monitoring costs with special requirements (e.g., travel, computers).
• Monitoring personnel effort allocation, updating salary information using Labor Accounting, and coordinating with department administrators concerning personnel on grants.
• Producing spending projections for faculty lab groups, including projected data for personnel, facility, and lab costs.
• Independently responsible for keeping up-to-date grant records in a shared system and following through on all sponsors’ policies and regulations.

Qualifications

• Detail oriented with excellent organizational, interpersonal, verbal, and written communication skills.
• Ability to exercise discretion and independent judgment.
• Capability to plan and prioritize a diverse workload.
• Creatively solve problems and take initiative.
• Function autonomously as well as effectively in a team.
• BA/BS in business, finance, accounting, or equivalent; a background in biological sciences is helpful.
• Minimum 5 years’ grants experience.
• Proficient in Microsoft Office: Excel, Access, and Word with an understanding of accounting basics.

Requirements

• Biomedical/biology or other life science grants experience in a University setting strongly preferred.
• Familiarity with University policies and procedures regarding sponsored awards preferred.
• Familiarity with the University's personnel and fiscal management policies, and the University's financial system applications such as Princeton ERA, Labor Accounting, Information Warehouse, and PeopleSoft PRIME is desirable.
• Experience with shared record-keeping systems such as OnBase and SharePoint also preferred.

Benefits

• Comprehensive benefit program to eligible employees.