[Hiring] Grant Workflow and Application Support Specialist @Pearl

Role Description

A mission-driven organization in the philanthropic and nonprofit space is looking for a Grant Workflow and Application Support Specialist to own the backend grant pipeline and keep funding activity moving without relying solely on founder bandwidth.

The organization supports philanthropic and nonprofit initiatives through operational, fundraising, and impact-focused work. The team is lean and founder-led, built for someone who can bring structure and consistency to grant operations at scale.

Day-to-day, the role spans:

• Sourcing and qualifying funding opportunities
• Maintaining a structured opportunity matrix
• Producing first drafts of LOIs and proposal responses
• Tracking deadlines and submissions across multiple applications simultaneously

Success means a more consistent and timely submission pipeline, reduced founder review time, and reusable draft libraries that keep grant activity scalable.

Qualifications

• Experience managing an end-to-end grant pipeline, from opportunity sourcing and qualification through drafting support and submission tracking
• Hands-on use of grant database platforms (e.g., Instrumentl, GrantStation, Foundation Directory) for opportunity sourcing and eligibility review
• Proficiency with Airtable and Google Sheets to build and maintain structured trackers and opportunity matrices
• Demonstrated experience producing first drafts of LOIs and grant proposal responses within defined workflows
• Experience extracting and organizing application requirements (questions, word limits, attachments) into review-ready documentation
• Working proficiency across Google Workspace (Docs, Drive, Calendar) and email/calendar coordination tools
• C1+ English (CEFR) for client-facing written communication and summarizing complex grant requirements

Requirements

• Prior experience supporting nonprofit or philanthropic grant research, LOIs, or proposal workflows
• Experience building reusable content libraries or response repositories for recurring grant questions
• Experience working with small, founder-led, or lean teams
• Light project management experience coordinating parallel workstreams
• Familiarity with AI-assisted drafting tools (e.g., Gemini) used to produce review-ready outputs

Benefits

• Competitive Salary: Based on experience and skills
• Remote Work: Fully remote—work from anywhere
• Team Incentives: Recognition for maintaining 100% CRM hygiene and on-time reporting
• Generous PTO: In accordance with company policy
• Health Coverage for PH-based talents: HMO coverage after 3 months for full-time employees
• Direct Mentorship: Guidance from international industry experts
• Learning & Development: Ongoing access to resources for professional growth
• Global Networking: Connect with professionals worldwide

Company Description

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They're looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we've hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.

Hear why we exist, what we believe in, and who we're building for:

Watch here: https://www.loom.com/share/863b8e426e6d48309aa8f4ea4c1c94cd