[Hiring] Grant Portfolio Manager @Hispanic Access Foundation

Role Description

The Grant Portfolio Manager is a full-time, exempt position responsible for managing a portfolio of forestry subawards, ensuring strong program performance, compliance with federal requirements, and high-quality technical assistance for grantees. This role oversees the full life cycle of grants, from agreement execution and monitoring to reporting and closeout, with a strong focus on supporting emerging or high-risk grantees that are new to federal funding. The Grant Portfolio Manager does not supervise staff and reports directly to the Forestry Program Director.

Responsibilities

• Grant and Agreement Management
  • Manage subaward agreements in alignment with 2 CFR 200 Uniform Guidance and organizational policies.
  • Conduct risk-assessments, including financial risk analysis, due diligence, and verification of required documentation.
  • Support development and review of compliant budgets, scopes of work, and subaward modification packets.
  • Coordinate workflow with the Forestry Program Director, Finance, and Compliance Support Specialist to ensure timely execution of awards and smooth administrative processes.
• Portfolio Oversight and Technical Assistance
  • Manage a portfolio of grantees and serve as the day-to-day point of contact for programmatic, reporting, and basic compliance inquiries.
  • Provide capacity-building technical assistance, particularly for community-based and faith-based organizations new to federal funding and cost-reimbursement processes.
  • Monitor project activities, benchmarks, and deliverables to ensure alignment with approved scopes of work.
  • Conduct initial reviews of progress reports, reimbursement requests, and financial documentation prior to submission for compliance and finance review.
  • Identify performance or compliance concerns early and escalate issues to the Forestry Program Director and Compliance Support Specialist as appropriate.
• Compliance and Reporting
  • Ensure grantees follow subaward requirements and meet all reporting deadlines.
  • Collaborate with the Compliance Support Specialist by flagging potential compliance issues and implementing recommended corrective or risk-mitigation measures.
  • Prepare draft corrective action recommendations for Director approval when grantee performance issues arise.
  • Track project implementation progress, deliverables, and expenditures, maintaining accurate and up-to-date documentation for audit readiness.
  • Develop programmatic summaries, portfolio dashboards, and reporting materials for internal leadership, agency partners, and funders.
• Relationship Building
  • Build and maintain strong, trust-based relationships with grantees, partner organizations, and community coalitions.
  • Coordinate closely with the Forestry Program Director to support strategic program goals and ensure strong grantee performance across the portfolio.
  • Work collaboratively across the organization—including finance, compliance, operations, and communications—to support program success and consistency of messaging.
  • Assist in planning and coordinating grantee meetings, webinars, training sessions, and site visits.

Qualifications

• Bachelor's degree in a related field (e.g., nonprofit management, business, public administration, finance), or an equivalent combination of education and relevant experience.
• 3+ years of experience in grant portfolio management, subaward monitoring, or federal grant administration.
• Demonstrated experience with 2 CFR 200 (Uniform Guidance) and cost-reimbursement grant processes.
• Experience working with organizations new to federal grants and providing technical assistance to high-risk grantees.
• Demonstrated capacity-building mindset and ability to support grantees with varying levels of organizational capacity.
• Excellent organizational, analytical, and project management skills with a high attention to detail.
• Strong communication skills, including the ability to translate compliance requirements into accessible guidance.
• Ability to work independently, manage multiple deadlines, and problem-solve in a fast-paced environment.
• Experience with Salesforce or similar grant management databases preferred.
• Must be bilingual in English and Spanish.

Location

This is a fully remote position with occasional travel required. While the location of this position is flexible, employees must reside in the United States.

Compensation and Benefits

• This is a full-time, exempt employee position with an annual salary range of $75,000–$85,000, commensurate with experience.
• In addition to working remotely, Hispanic Access offers full-time employees a generous benefits package that includes:
  • 100% paid health, dental, and vision for the individual.
  • An unlimited vacation policy.
  • 10 sick days per year.
  • 13 paid holidays.
  • A monthly phone/internet stipend.
  • A 401(k) plan with employer match.

Hispanic Access Foundation is an Equal Opportunity Employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, or any other basis prohibited by law.