[Hiring] Founder Operational Assistant @Mind Friend

Role Description

We’re looking for a highly resourceful Founder’s Operational Assistant to work directly alongside the founder and help build the operational backbone of the company. This is not a traditional assistant role - you’ll act as a strategic operator across legal compliance, hiring, HR, partnerships, research, and day-to-day execution.

This role is ideal for someone who enjoys solving complex problems, loves startups, understands legal/compliance frameworks, and knows how to leverage AI tools to work smarter and faster.

What You’ll Do

• Legal & Compliance Operations
  • Support the founder with legal and operational compliance requirements, particularly within Swedish startup regulations and frameworks
  • Research and manage compliance related to: Employees, Freelancers/contractors, International workers, Employment classifications
  • Ensure contracts, documentation, and internal processes remain compliant
  • Stay updated on startup legal requirements and operational risks
• Research & Strategic Execution
  • Conduct research on: Payroll systems and providers, HR platforms, Legal frameworks, International hiring solutions, Operational tools and software
  • Summarize findings into clear recommendations for leadership
  • Identify operational inefficiencies and propose scalable solutions
• Founder Support & Communication Management
  • Manage inbox communications and prioritize important emails
  • Draft professional emails, follow-ups, and external communications
  • Organize meetings, follow-ups, and internal action items
  • Ensure the founder stays focused on high-value priorities
• Outreach & Partnership Development
  • Conduct outreach to psychologists, experts, and potential collaborators
  • Help coordinate partnership conversations and follow-ups
  • Support growth initiatives through proactive networking and communication
• HR, Talent & Hiring Operations
  • Support recruitment and hiring efforts
  • Coordinate interviews and candidate communications
  • Help build hiring systems and talent pipelines
  • Research compensation structures and payroll solutions
  • Assist in creating scalable people operations systems
• General Startup Operations
  • Help create processes where none exist
  • Manage cross-functional operational tasks
  • Support execution across multiple departments
  • Act as a trusted right-hand partner to the founder

Qualifications

• Experience in use of AI tools / AI optimisation
• Experience in Legal / Legal research
• Experience in startups

Benefits

• Company Equity