[Hiring] File Management Specialist @HonorVet Technologies

Role Description

The File Management Specialist is a significant role within the IT department at HonorVet Technologies, responsible for managing and ensuring effective document control, confidentiality, and accessibility. The successful candidate will work as part of a dynamic team, tasked with ensuring the maintenance of the information filing system in an organized, efficient, secure, and readily accessible manner.

• Managing the company’s electronic and paper files, including organizing, categorizing, and storing for ease of use.
• Developing effective file management policies and procedures, ensuring compliance with all industry and company legal regulations.
• Regular archiving and disposal of files in line with company record retention schedules, data protection, and confidentiality policies.
• Careful handling of sensitive and confidential data, ensuring proper disposal when no longer required.
• Monitoring and managing the digital filing system, maintaining system security and document privacy.
• Regulating user access, training users on software use, and troubleshooting their issues.
• Implementing records management and maintenance programs, conducting audits, and generating detailed reports to identify areas for improvement.
• Collaborating with other teams to incorporate file management into project goals and departmental planning.

Qualifications

• A Bachelor's degree in Information Management, Data Management or related course is preferred.
• A high school diploma with significant related work experience will also be considered.
• Strong knowledge of office systems, filing, and records management procedures, and electronic records management software is essential.
• Strong organizational skills, attention to detail, ability to multitask, and prior experience working with confidential information and records.
• Excellent written and verbal communication skills for liaising with different teams, staff, and possibly vendors.
• Ability to problem solve, be adaptable, and handle directives from multiple sources.

Benefits

• Employer paid comprehensive health insurance package, including medical, dental, and vision benefits.
• Regular professional development trainings and opportunities for career growth.
• Employee Assistance Program, supporting mental well-being.
• Generous retirement contribution plan.
• Paid time off and holiday benefits.