[Hiring] Exhibition and Sponsorship Manager @International Society On Thrombosis and Haemostasis Inc

Role Description

The ISTH Exhibition and Sponsorship Manager is a key member of the ISTH Meetings Team, responsible for the management/execution of all exhibition operations and logistics, sponsorship fulfillment (including a wide range of educational, scientific and promotional activities) for ISTH’s annual congresses, educational and highlight courses and other programs held in locations around the world.

This role requires strong exhibition/sponsorship related technical understanding, attention to detail, and relationship building in a global setting with pharmaceutical and device manufacturers.

Key Responsibilities

• Industry Partnership Management
  • Develop and maintain strong, ongoing and positive relationships with ISTH’s industry partners.
  • Act as the key logistics contact for exhibitors and sponsors for all the Society’s congresses, courses, and other programs.
  • Participate in the identification and management of vendors/partners supporting the exhibit and sponsorship fulfillment process.
  • Maintain and assist in the growth of the ISTH industry partner contact lists (CRM).
  • Provide best-of-class customer service to internal and external stakeholders.
• Exhibition and Sponsorship Management
  • Support the development of income and expense budgets; monitor sponsorship and exhibition revenue and expenses against budgets.
  • Develop and manage the show floor plan to maximize exhibitor-delegate interactions and satisfaction.
  • Execute the development of exhibition and sponsorship sales information for each congress.
  • Establish and maintain effective communications with prospective and confirmed exhibitors and sponsors.
  • Responsible for the implementation of all exhibit and sponsor contracts and agreements.
  • Responsible for proper and timely reconciliation and payment of exhibition and sponsorship amounts.
  • Develop, manage, and execute all aspects of the technical manual for exhibition and sponsorship services.
  • Assist in the selection and management of an online exhibition and sponsorship sales tool.
  • Manage and enforce exhibition and sponsorship rules & regulations.
  • Fully prepare and independently manage industry site visits and post-congress feedback meetings.
  • Manage deadlines and deliverables for sponsorship recognition and fulfillment of sponsor/exhibitor benefits.
  • Assist in other Society projects as assigned by the Director of Meetings.
  • Perform other meetings or Society related duties as assigned.

Qualifications

• Embodies ISTH’s internal core values of fun and recognition, collaboration, trust, communication, respect, and progress.
• A self-starter who demonstrates ownership and commitment to the role.
• Can operate with a high degree of autonomy, responsibility, initiative, and professionalism.
• Work with a sense of urgency and results-orientation, with the ability to multi-task in a fast-paced multi-cultural environment.
• Demonstrated ability to remain flexible, manage multiple priorities, and stay highly organized.
• Proven business and analytical skills.
• Ability to develop creative solutions to client needs and challenges.
• Professional presence with the ability to communicate respectfully with high-level professionals.
• Keen ability to listen, build relationships, and partner with customers.
• Exemplary written and verbal communications skills.
• Stay current with global trends in exhibition and sponsorship for medical/scientific organizations.
• Proficiency with terminology and common procedures/rules/regulations of the exhibition and conference industry.
• Bi- or multi-linguality is a significant plus.

Requirements

• College degree preferred.
• Minimum of 5 years professional experience in an international conference and trade show management role.
• Demonstrated knowledge of pharma/device industry codes (e.g., IFPMA, PhRMA, AdvaMed) and CME compliance frameworks.
• Certified Exhibition Management (CEM) and/or Certified Meeting Professional (CMP) designations preferred.
• Working knowledge of Microsoft Office and conference management software.

Work Environment

• This position is mainly sedentary.
• The position requires the ability to lift and carry up to 30 lbs. of materials.
• Weekend and after-hour work may be required as dictated by the event schedule.
• Travel (primarily internationally) required is up to 10%-15% of work schedule.