[Hiring] Executive Virtual Assistant @Emapta

Role Description

Keep the Leaders Behind Global Restaurant Brands One Step Ahead. Serve up executive support that keeps a global business moving. As an Executive Virtual Assistant, you'll turn priorities into action across the international restaurant franchising industry, coordinating leadership, franchisees, vendors, and strategic partners. Sharpen your executive judgment, gain high-level global exposure, and take your career further with Emapta.

Qualifications

• 3 to 5 years of experience as a Virtual Assistant, Executive Assistant, Personal Assistant, or in a similar role supporting senior leadership
• Proven experience managing executive calendars, inboxes, meetings, and follow-ups
• Strong written and verbal English communication skills
• Excellent organizational and time management skills
• Strong attention to detail and ability to manage multiple priorities
• Experience working with meeting transcripts, notes, task trackers, and collaboration tools
• Strong judgment and discretion when interacting with executives and external stakeholders
• Ability to work independently and take ownership of tasks without constant supervision
• Ability to determine when tasks can be handled independently and when executive approval or clarification is required
• Experience communicating with senior executives, clients, vendors, or strategic business partners, highly preferred
• Proficiency in Microsoft Office and common communication and productivity tools

Requirements

• Proactive approach to responsibilities rather than reliance on detailed instructions
• Strong ability to listen, identify next steps, and take appropriate action
• Consistent follow-through on commitments, tasks, and action items
• Professional maturity and sound judgment when working directly with senior executives and strategic partners
• Strong discretion when handling confidential information
• Adaptability to evolving and expanding responsibilities
• Resourcefulness and ability to resolve routine issues independently
• Sound judgment to recognize when clarification is necessary rather than make assumptions

Daily Tasks

• Coordinate and manage meetings, calendars, and appointments
• Manage and organize executive inboxes and emails
• Prepare meeting notes, agendas, and other administrative materials as needed
• Maintain organized records, notes, and follow-up items
• Support senior leadership with day-to-day administrative and coordination needs
• Attend meetings or review meeting transcripts to identify key discussions, decisions, and action items
• Track commitments made during meetings and ensure timely follow-through
• Coordinate with internal team members and external partners to complete assigned action items
• Follow up on outstanding items and provide updates to executives
• Remind leadership proactively of commitments, deadlines, and pending follow-ups
• Identify when additional clarification or approval is required before proceeding
• Draft, organize, and respond to emails as appropriate
• Coordinate communications with internal teams, vendors, franchisees, and strategic partners
• Maintain a professional and appropriate tone when communicating on behalf of senior leadership
• Exercise discretion when handling confidential or sensitive business information
• Conduct basic research on business, franchise, market, vendor, and other requested topics
• Summarize findings and present relevant information clearly and concisely
• Support special projects and other administrative tasks as assigned
• Take on additional responsibilities as the role develops

Benefits

• Day 1 HMO coverage with free dependent
• Competitive Salary Package
• Night differential pay to maximize your earnings
• Permanent WFH arrangement
• Fixed weekends off
• Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
• Unlimited upskilling through Emapta Academy courses
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer!
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more!)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• Total of 20 annual leaves to be used at your own discretion (including 5 credits convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment