[Hiring] Executive VA: Business Operation Assistant @VA Desk

Role Description

We are looking for a highly organized, technically confident, and proactive Executive & Business Operations Virtual Assistant to become a long-term partner within a growing speaking and coaching business. This is not a traditional administrative role. While executive support is part of the position, the primary focus is helping manage the technology, systems, and operational processes that keep the business running efficiently.

• Work across multiple platforms
• Improve workflows
• Support client experiences
• Create the structure needed to support future growth

Qualifications

• Previous experience as an Executive Assistant, Operations Assistant, Business Support Virtual Assistant, or similar role
• Exceptional written and spoken English communication skills
• Strong organizational and time management abilities
• Excellent problem-solving and critical thinking skills
• High level of initiative and ability to work independently
• Comfortable learning and navigating new software platforms
• Ability to manage multiple projects and priorities simultaneously
• Strong attention to detail and commitment to accuracy
• Professional, reliable, and proactive approach to work

Requirements

• Google Workspace
• Microsoft PowerPoint
• Canva
• Calendly
• Zoom
• GoHighLevel
• Squarespace
• Mailchimp
• Stripe
• CoachAccountable
• CRM systems
• Workflow automation platforms
• Basic video editing (CapCut or similar)
• LinkedIn, Facebook, Instagram, and YouTube management

Benefits

• Work remotely
• Full-time position (40 hours/week)
• Salary: 50KPHP/Monthly

Key Responsibilities

• Manage and improve business systems and technology platforms
• Build and maintain landing pages, workflows, and automations
• Troubleshoot technical issues and optimize business processes
• Create and document Standard Operating Procedures (SOPs)
• Research speaking opportunities and maintain the speaking CRM
• Onboard new coaching clients and manage scheduling
• Format and schedule email marketing campaigns
• Manage calendar and scheduling
• Provide ongoing administrative and ad hoc executive support

Work Ethic & Behavioral Expectations

• Highly organized and dependable
• Technically curious and quick to learn new software
• Proactive and comfortable taking initiative
• Resourceful when solving operational challenges
• Professional, warm, and an excellent communicator
• Confident making recommendations and improving existing processes
• Adaptable to changing priorities in a growing business
• Committed to continuous learning and long-term professional growth
• Takes ownership of responsibilities and follows through to completion

Success Metrics

• First 30 Days: Become familiar with the business, technology stack, and operational workflows
• Within 90 Days: Independently manage core technology and operational responsibilities
• Ongoing Success: Continuously improve business systems and operational efficiency