[Hiring] Executive Secretary E10 @State of Michigan

Role Description

This position serves as the confidential secretary to the Director of the Licensing Division of the Corporations, Securities, and Commercial Licensing Bureau. The secretary is responsible for:

• Telephone coverage
• Correspondence
• Scheduling meetings and travel
• Maintaining background and operating files
• Licensing board issues
• Maintaining policy, legislative, and correspondence files
• Preparation of board meeting materials
• Purchasing
• Timekeeping
• Collecting information from various sources to assist the Division Director
• Compiling, reviewing, and monitoring statistical and other program data
• Creating reports and publications using the data
• Maintaining the Division’s policies and procedures manual
• Creating and maintaining tracking systems of division-wide issues such as refunds of revenue and correspondence records on issues received from the public

Please include a cover letter with your application. Failure to include the requested materials may result in your application being screened out.

For more information about this posting, click here .

For more information about our department, visit us at www.michigan.gov/lara , LinkedIn , Facebook , and YouTube .

LARA is proud to be Michigan Veteran’s Affairs Agency (MVAA) Gold Level Veteran-Friendly Employer.

Our culture is driven by excellent customer service, continuous improvement, metrics, employee development, and diversity and inclusion.

The use of artificial intelligence (AI) software of any kind is prohibited in all areas of the selection process; including, but not limited to, responses to application questions, and responses to interview questions or exercises. Any applicant suspected of using AI software for any portion of the selection process may be screened out.

Qualifications

• Educational level typically acquired through completion of high school.
• Five years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work.
• Two years equivalent to advanced (8) level administrative support work, Secretary E8, or Legal Secretary E8; or, one year equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9.

Requirements

• Certain positions may require a criminal history background check.

Company Description