[Hiring] Executive Personal Assistant @My Career Craft

Role Description

We are looking for a highly capable, senior-level Executive Personal Assistant to become the right hand to our leadership team in a professional, client-facing environment. The role carries real trust and autonomy — you'll be relied on to run the executive office with minimal oversight, not just keep a diary.

• Owning complex diary and calendar management for senior executives, proactively resolving clashes and protecting their time.
• Coordinating board and leadership meetings — agendas, packs, minute-taking, and follow-through on action items.
• Arranging detailed local and international travel and logistics.
• Managing correspondence and acting as a filter and gatekeeper for the executive office.
• Handling confidential business, financial, and personal matters with absolute discretion and sound judgement.
• Preparing, formatting, and quality-checking documents, reports, and presentations to a polished, client-ready standard.
• Liaising confidently and professionally with clients, service providers, and stakeholders at all levels, including board members.
• Driving multiple administrative and project workstreams simultaneously, tracking deadlines and flagging risks before they become problems.
• Supporting basic office and budget administration where required.
• Acting as a trusted sounding board and problem-solver for the executive team.

Qualifications

• 5–8 years' experience as an Executive PA / Executive Assistant supporting senior management, C-suite, or a board.
• Relevant diploma or tertiary qualification in Office/Business Administration strongly preferred.
• Above-average verbal and written communication skills — confident, articulate, and comfortable representing the executive office at any level.
• High-end attention to detail; nothing leaves your desk without being right.
• Proven ability to manage multiple competing priorities and multitask under pressure without losing composure or accuracy.
• Strong working knowledge of MS Office (Word, Excel, Outlook, PowerPoint); minute-taking experience essential.
• Highly organised, proactive, and able to anticipate needs before being asked.
• Unquestionable discretion and trustworthiness when handling sensitive or confidential information.
• Polished, professional presentation and gravitas when engaging with executives, clients, and stakeholders.
• A valid driver's licence and own reliable transport.
• Experience supporting leadership within professional services, financial services, or a consulting environment.
• A calm, unflappable nature — you're at your best when things are moving fast.
• A stable track record with previous employers rather than frequent job changes.
• Project management or Executive Assistant certification (e.g. PMP, PRINCE2, or similar) advantageous.

Company Description