[Hiring] Executive PA / Medical Secretary @9-2-3 Jobs Limited

Role Description

This is a remote position. We are recruiting a highly reliable, proactive, and exceptionally organized Executive PA on behalf of a busy Consultant Surgeon who runs a growing medico-legal practice alongside a demanding NHS (and personal schedule!).

Because much of our client’s business is reputation-based, you will serve as her trusted gatekeeper and representative. She is looking for someone with high standards, meticulous attention to detail, and a "get-it-done" attitude - someone who takes pride in flawless execution and seamless coordination.

Key Responsibilities:

• Professional & Clinical Administration:
  • Inbox & Email Management: Monitor, prioritize, and respond to incoming emails in a timely, professional, and clear manner.
  • Logistics & Room Bookings: Coordinate and secure meeting/consultation spaces in Cambridge and Harley Street.
  • Document Management: Combine clinical and legal notes into structured, unified electronic folders; ensure all client/patient data is meticulously managed.
  • Clinical Coordination: Request X-rays and medical records from hospitals.
  • Onboarding: Issue Terms & Conditions to new clients and also invoices on Xero.
• Personal PA Support (Ad-Hoc):
  • Provide occasional lifestyle management support to help a busy, full-time working parent stay organized.
  • Handle personal admin tasks such as booking train tickets, ordering gifts/flowers, and calendar management.

Requirements

• Hours: c15 hours per week (spread across the week, ideally 2–3 hours daily) - with the potential to grow.
• Salary: c £40,000 FTE DOE.
• Location: Fully Remote.

Note

• Due to high expected interest, we are only able to consider applicants with direct relevant experience for this role.
• Due to the volume of applications, we may unfortunately be unable to provide individual feedback to every applicant.
• Candidates must be resident in the UK with the legal right to work in the UK.