[Hiring] Executive & Operations Coordinator @Emberline

Role Description

This role sits at the center of how the firm actually operates day-to-day. You'll see everything.

• Keep the machine running and make it better over time.
• Own the day-to-day operating mechanics:
  • Investor record-keeping
  • Board meeting prep
  • Document coordination
  • Tax-season logistics
  • Advisor follow-up
• Hands-on administration:
  • Chasing documents
  • Coordinating signatures
  • Tracking down missing files
  • Keeping investor records current
• Work alongside portfolio company CEOs, finance leaders, and external advisors.
• Use modern tools and AI to turn manual work into systems.
• Take on real ownership:
  • Running full reporting cycles end-to-end
  • Managing portfolio company onboarding for new acquisitions
  • Owning workstreams that don't have a playbook yet

Qualifications

• 2-5 years in administration, operations, project coordination, executive support, or another detail-heavy role.
• Genuinely hyper-organized.
• Strong written communication with minimal editing required.
• Comfort managing external stakeholders (advisors, vendors, portfolio company contacts).
• Comfort working in a small firm where role boundaries are pragmatic, not rigid.
• Private equity or finance experience is NOT required.

Requirements

• High Agency: Ownership of outcomes, not just tasks.
• Tech-Native: Use of modern tooling and AI to streamline workflows.
• Takes Pride in the Details: Admin work seen as craft.
• Organized to the Core: Tight personal systems.
• Relentless Follow-Up: Persistent in closing tasks.
• Fast Learner, Not Fragile: Ability to navigate steep learning curves.

Benefits

• Apprenticeship seat with real upside.
• Direct coaching from Managing Partners.
• Opportunity for growth into firm operations leadership or portfolio operations.