[Hiring] Executive Operation Assistant @FreedUp

Role Description

FreedUp is seeking a proactive and detail-oriented Executive Assistant (EA) to support the Founder and CEO of a fast-growing, multi-unit restaurant group (8 locations and expanding) known for keeping a handcrafted, high-quality product consistent at scale. This role is ideal for someone who thrives on structure, accountability, and operational clarity — a professional who can turn a founder's day-to-day chaos into seamless execution.

This is a full-time, remote position that requires strong written communication, organizational excellence, and accountability.

• Location: Fully Remote
• Job Type: Full-Time
• Salary: $800 - $1,600 per month (based on experience)

Qualifications

• 3+ years of experience as an Executive Assistant, Operations Coordinator, or similar role supporting senior leadership.
• Excellent written and verbal communication skills.
• Tech-savvy and comfortable working in digital ecosystems (Slack, Notion, Google Workspace, etc.).
• Strong organizational and prioritization abilities.
• Proven ability to manage sensitive information with discretion, including legal and lease-related matters.
• Proactive, self-directed, and thrives in an environment with evolving needs.
• Experience managing both business and personal responsibilities for a founder or executive is a plus.
• Comfortable building and maintaining SOPs, not just executing one-off tasks.
• Technical Requirements: Reliable high-speed internet and a modern home office setup.

Requirements

• Calendar & Inbox Management: Own and optimize the CEO's calendar and inbox to ensure efficient scheduling, focus time, and timely communication.
• Travel Coordination: Plan and manage all flights, hotels, and itineraries end-to-end.
• Process Optimization & SOPs: Document, organize, and continuously improve workflows and Standard Operating Procedures in Notion (or similar).
• Lease & Legal Logistics Support: Coordinate scheduling, document prep, and follow-ups tied to ongoing lease negotiations and legal matters.
• Interview Coordination: Schedule and organize candidate interviews for remaining leadership-level hires.
• Personal Support: Assist with light personal and family scheduling needs.
• Communication & Coordination: Serve as the central communication link between the CEO, internal team, and external partners.
• Reporting & Accountability: Lead a weekly check-in meeting — present work completed, walk through the agenda, receive feedback, and update SOPs accordingly.
• Tools & Communication: Notion, Slack, Google Workspace (Gmail, Calendar, Drive, Docs, Sheets), task management platforms (Todoist or similar).
• Preferred Communication: Slack (daily), Zoom (weekly check-ins), email summaries.

Benefits

• International experience.
• Opportunity to work remotely from anywhere.
• Supportive and collaborative team environment.
• Learning and development opportunities.
• Potential Performance Bonuses.
• PTO.
• HMO after 3 months.