[Hiring] Executive Assistant / Virtual PA @Hunt St

Role Description

We are looking for a highly capable and proactive Executive Assistant / Virtual PA to support the founder across multiple businesses, including an air conditioning business, a mentoring business, and an events business. This role is ideal for someone who is organised, creative, resourceful, and able to think independently. The successful candidate will play a key role in helping manage day-to-day operations, communications, presentations, lead follow-up, and administrative coordination across the businesses.

The ideal person is not someone who simply waits for instructions, but someone who can take initiative, solve problems, and help keep projects and operations moving efficiently.

Key Responsibilities

• Executive & Administrative Support
  • Manage and organise inboxes, calendars, reminders, and follow-ups
  • Coordinate meetings, appointments, and scheduling
  • Handle phone calls and respond to website inquiries
  • Prepare worksheets, spreadsheets, reports, forms, and questionnaires
  • Assist with general administrative and operational tasks across multiple businesses
  • Maintain organised records and documentation; need to add, prepare and send quotes; Help put together courses online
• Presentation & Content Support
  • Create polished, professional business presentations and slide decks
  • Take existing content and transform it into visually engaging presentations
  • Source relevant visuals, graphics, and supporting materials
  • Assist with basic video editing and content formatting where required
• Lead Follow-up & Communication
  • Follow up leads and inquiries in a timely and professional manner
  • Conduct basic lead qualification and routing
  • Assist with email marketing campaigns and follow-up sequences
  • Manage Mailchimp campaigns, contact lists, and communication workflows
  • Support sponsor communications, invoicing, and payment follow-ups
• Accounting & Coordination Support
  • Assist with basic bookkeeping and accounting administration
  • Track invoices, payments, and outstanding balances
  • Support financial record organisation and reporting
  • Assist with MYOB-related tasks where required

Qualifications

• Takes initiative and works proactively
• Has strong attention to detail and organisation skills
• Can manage multiple responsibilities across different businesses
• Is creative and capable of producing high-quality presentations
• Communicates clearly and professionally
• Is comfortable working independently in a remote environment
• Can think critically and solve problems without constant direction
• Is reliable, adaptable, and highly resourceful
• Previous experience as an Executive Assistant, Virtual Assistant, Project Coordinator, or similar role
• Strong presentation creation skills (PowerPoint, Canva, Google Slides, etc.)
• Excellent written and verbal English communication
• Should have a high level of video editing skills
• Experience with spreadsheets and reporting
• Comfortable handling client communication and lead follow-up
• Experience using Microsoft Teams or similar communication platforms
• Ability to multitask and prioritise effectively
• Basic bookkeeping or accounting experience
• Has MYOB experience or other accounting programs
• Experience with Mailchimp or email marketing platforms
• Experience supporting founders or executives
• Experience working remotely for international clients

Work Arrangement & Expectations

This is a remote role that will be set up as an independent contractor engagement. To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)