[Hiring] Executive Assistant to the Founder @Hypersonix
Mar 17, 2025 - Hypersonix is hiring a remote Executive Assistant to the Founder. đź’¸ Salary: unspecified. đź“ŤLocation: USA.
Role Description
We need a proactive and strategic Executive Assistant to (virtually) join our team and support our founder by managing scheduling, organising events, supporting marketing initiatives, and keeping operations running smoothly. This isn’t a traditional admin-focused EA role – the role requires discretion, professionalism, and the ability to manage multiple priorities effectively.
Working hours: PST along with partial overlap with IST timings
- Managing the founder’s schedule – booking client meetings, team 1:1s, and other stakeholder check-ins
- Taking ownership of the founder's calendar - prioritising the most important tasks
- Inbox management – triaging and responding to emails
- Meeting support – notetaking, tracking actions, and ensuring follow-ups happen
- Organising events – from team socials to marketing initiatives, including venue bookings, guest invites, marketing collateral, catering, speaker coordination, and budget management
- Handling admin tasks – travel bookings, meeting room reservations, insurance renewals, team anniversary gifts and more
- Supporting commercial initiatives – issuing contracts, liaising with industry speakers (often founders themselves) for webinars
- Occasional PA tasks – personal appointments, coordinating, etc.
- Expense Management - track executive expense reports, including reconciliation of statements, oversee invoice approvals within agreed thresholds
- Project Assistance - track project progress to ensure deadlines are met
Qualifications
- Bachelor’s degree required, Master’s degree is preferred
- Exceptional communication: Fluent English (written and spoken) with the ability to adapt to the founder’s tone and style
- Proven track record as an ES/PA, ideally in a startup or fast-moving environment
- Highly organised: Able to juggle multiple priorities with minimal oversight
- Tech-savvy: Quick to learn tools like Google Suite etc.
- Problem solver: Spots challenges before they arise and takes action
- Trustworthy & adaptable: Can handle confidential information and adjust to shifting priorities
- International experience: working across time zones preferred
Requirements
- Mid Level experience
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| đź“Ť | Be aware of the location restriction for this remote position: USA |
| ‼ | Beware of scams! When applying for jobs, you should NEVER have to pay anything. Learn more. |
|
Salary
đź’¸
unspecified
|
Remote
Location
USA
|
|
Job Type
part-time
|
Posted
Mar 17, 2025
|
| đź“Ť | Be aware of the location restriction for this remote position: USA |
| ‼ | Beware of scams! When applying for jobs, you should NEVER have to pay anything. Learn more. |
